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The Financial Operations Supervisor provides expert and comprehensive financial, analytical, and administrative oversight and planning for operating funds, gifts/endowments, grants, and contracts. This position also serves as a supervisor to finance and operations assistants and includes management of post-award activities and research core services for the MIND Institute and the IRC.

Primary responsibilities include but are not limited to:

• Preparing and reviewing contracts (e.g., purchase agreements, revenue agreements, and service agreements)
• Financial analysis, planning and reporting
• Budget development/ strategic planning
• Supervision of a team of four full-time employees
• Financial management and analysis
• Post-awards grants management (Administering and managing grant/contract funds)
• Other duties and special projects
• Identifying potential agencies and programs for funding
• Managing research core recharges
• Working with the School of Medicine Pre-Award unit on research contract and grant proposals submitted by MIND Institute faculty

Apply By Date

(May 2nd at 11:59pm); Interviews and recruiting process may occur at any time

Minimum Qualifications

• Demonstrated recent experience supervising employees and managing performance
• Demonstrated outstanding customer service skills and ability to serve a diverse clientele (e.g., faculty, staff, external agencies)
• Extensive experience in exercising professional judgement, discretion, and tact, maintaining confidentiality, assessing situations, needs and issues, and identifying and developing solutions/strategies within the scope of this position
• Extensive experience in budget preparation, analysis, reconciliation and forecasting with ability to control complex budgets and anticipate potential problems
• Expertise in financial analysis and planning
• Excellent interpersonal and communication skills, both verbal and written, and ability to understand and appropriately respond to multiple and frequent inquiries, requests, and instructions in a courteous, cooperative, and professional manner
• Tact, diplomacy, and flexibility to effectively deal with leadership, faculty, staff, agencies, and others
• Analytical and organizational skills to independently assume responsibility for coordination and completion of complex projects requiring interactions with many individuals in a matrix organizational structure
• Ability to work with minimal direction and to take the initiative to follow up on projects
• Ability to solve problems quickly and expedite jobs to accommodate research needs, work with changing priorities and demanding workload
• Proficient in using spreadsheet and database applications for financial analysis, fiscal management, and financial reports
• Ability to analyze financial data and reports to draw meaningful conclusions
• Possess strong attention to detail
• Demonstrated success with working independently as well as working in a team
• Demonstrated knowledge in federal financial guidelines as stated in Uniform Guidance
• Knowledge of state and foundation grant/contract budgeting, financial reporting, and policies regarding use of funds
• Demonstrated knowledge of generally accepted accounting principles and University accounting policies and procedures
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities in a publicly funded University
• Knowledge of applicable compliance requirements for research administration, i.e., human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Proficient with DaFIS Decision Support, Kuali Financial Systems, and Microsoft Office Suite. And/or ability to learn new applications related to finance, accounting, and research
• Managing complex grants, i.e., infrastructure/center awards from federal agencies, in addition to possessing in depth knowledge of university accounting policies
• Contracts and grant policies, and procedures
• Strong organizational and analytical skills
• Attention to detail

Preferred Qualifications

• Certified Research Administrator (CRA) and/or Research Administration Certification
• Bachelor's degree in Finance, Accounting, Health Administration, Public Administration, Business or related field of study, OR demonstrated equivalent experience/training
• Experience working with and/or knowledge of individuals with neurodevelopmental conditions
• Knowledge of University policies and procedures on personnel and payroll, purchasing, travel, entertainment, transfers of expenses, invoicing, and collections
• Ability to represent the Department in a professional manner

Department Description

The MIND Institute is a research and clinical center whose mission involves awareness, understanding, prevention, and treatment of the challenges associated with neurodevelopmental disabilities. It is a matrix organization and encompasses over 250 faculty and staff from 14 academic departments with an annual operating budget of approximately $4 million, contract awards totaling approximately $16 million, and gifts and endowments valued at approximately $14 million. The MIND Institute also houses 2 sponsored center grants: the Intellectual and Developmental Disabilities Research Center (NIH) and University Center for Excellence in Developmental Disabilities (AUCD), 3 federally sponsored training grants: Autism Research Training Program (NIH), Developmental Behavioral Pediatric Fellowship Program (HRSA), and the Leadership Education in Neurodevelopmental and Related Disabilities (HRSA), and two programmatic infrastructure grants: the Research Network for Creating Partnerships with Diverse and Underrepresented Communities (PCORI) and Redwood SEED Scholars (DoEd).

The Imaging Research Center (IRC) supports human imaging science research and promotes the use of modern imaging methods in basic science and clinical investigations of the brain and body. The IRC supports basic science and clinical research that investigates the structure and function of the nervous system, including perceptual, motor, and cognitive function using real-time functional imaging techniques, and research that investigates systemic physiology and morphology in health and disease. The Center has three MRI scanners two distinct facilities in Sacramento and Davis. The IRC brings in approximately $1.2M in annual income.

Position Information

• Salary or Pay Range: $2,770.40 - 5,023.20
• Salary Frequency: Bi-weekly
• Salary Grade: 22
• Payroll Title: FINANCIAL ANL SUPV 1
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-Time
• Shift Hours: 08 hours (Monday - Friday)
• Location: M.I.N.D. Institute Clinic, Sacramento, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid eligible

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• 14 paid Holidays annually
• Paid Time Off begins at 24 days accrued per year
• Sick Leave
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness program and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

• Ability to work occasional overtime, including weekends, to meet project deadlines
• May require travel to other UCD locations within the Sacramento campus and Davis campus

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:

For the University of California's Anti-Discrimination Policy, please visit:

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-ZM