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Description
Administrative Specialist, Academic
Early Childhood Education
Georgia State University
The College of Education & Human Development's Department of Early Childhood and Elementary Education prepares teachers, scholars, community and school leaders in early childhood and elementary education. Students gain extensive content knowledge, hone innovative teaching methods and learn to work effectively within diverse classrooms.
The Department of Early Childhood and Elementary Education is seeking to hire an Administrative Specialist, Academic.
WHAT MAKES GSU A GREAT PLACE?
- Flexible work environment.
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship.
- A rapidly growing center within an academic setting.
DUTIES AND RESPONSIBILITIES INCLUDE:
- Develops and produces projected and quarterly class schedules.
- Responds to program inquiries on the phone, in writing, and in person providing information about admission requirements, basic academic policies and general content. Advises enrolled students as needed about requirements for graduation.
- Provides historical enrollment data for the use in departmental scheduling of classes.
- Monitors the department classroom allocation and utilization; coordinates, tracks, and resolves the assignment of specialized technology/media classrooms.
- Coordinates quarterly functions regarding policies and procedures for student registration.
- Monitors daily registration figures and low enrollment courses for justification or cancellation.
- Monitors the student registration for violation of business core requirements; notifies students with violations; advises students of subsequent course registration modifications.
- Assists with the department curriculum process from College-Level to University-Level.
- Verifies the departmental curriculum and amendments.
- Serves as department "Registrar"; reviews and signs all grade change forms; audits, removes, or extends incomplete grade assignments and performs course authorizations.
- Supervises the distribution of class roll verification and corrections; monitors the final grade reporting.
- Coordinates student information sessions, orientations, and writing assessments.
- Submits special needs waivers.
- Processes swipe card requests for student access to the building and department.
- Assists faculty with recruitment activities.
- Collects and maintains syllabi for department.
- Oversees departmental textbook adoptions.
- Performs other related duties as assigned.
GEORGIA STATE UNIVERSITY VALUES
COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university. INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility. TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources. EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service. STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at
Equal Employment Opportunity
Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications:Minimum Requirements:
- Bachelor's degree and four years administrative experience; or high school diploma or GED and eight years administrative experience; or a combination of education and related experience.
Preferred Requirements:
- Working knowledge of GSU systems (Banner, Slate, I-College)
To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover letter
- List of 3 references with contact information
