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Program Specialist - (Temporary)

Location: San Antonio, TX
Regular/Temporary: Temporary
Job ID: 11869
Full/Part Time: Part Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $15 - $16/hour.

Hours: Up to 40 hours, non-exempt.

Required Application Materials:

• Resume and cover letter are required.

Essential Functions

Job Summary

Administratively coordinate programs and projects within the department.

Core Responsibilities

1. Responsible for the daily operations of the department front desk counter including but not limited to phones, emails, and other customer service duties as assigned.
2. Responsible for assigned administrative phases of programs and projects, which may include research, data analysis, scheduling, and distribution of materials.
3. Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions about assigned programs and projects. Assists administrators in establishing and attaining departmental goals and objectives.
4. Coordinates the implementation of programs. Researches new program ideas.
5. Creates and processes electronic documents such as purchase orders, reimbursements, and travel.
6. Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs.
7. Schedules and coordinates activities in assigned programs and projects.
8. Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
9. Distributes program materials. Coordinates marketing and communication activities for the program. Edits speeches, memoranda, reports, and proposed publications.
10. Promotes safety and environmental protection by immediately reporting unsafe situations, spills, and accidents; following University safety plans/procedures/protocols; and participating in appropriate safety training.
11. Performs other duties as assigned

Required Qualifications

• Bachelor's degree in a related field.
• Two (2) years of general administrative experience.
• Standard office equipment.

Preferred Qualifications

• Similar experience with two or more (2+) years in higher education.

Additional Information

• This position is temporary, non-benefits eligible, with an expected end date of August 31, 2024. This position can be shortened or extended based upon department need and funding.
• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Office environment.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

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This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


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