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Job Description

Description:

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki is a leading manufacturer and supplier of power transmission and motion control products. As a part of a vast, international network of corporate and industrial resources, Tsubaki offers its customers the finest state-of-the-art products available in the world and we strive to be the Best Value supplier in the industry.

This position provides clerical and administrative support to the Human Resources & Payroll Department, President, U.S. Tsubaki Power Transmission Senior Vice President of Legal, Finance and Administration, and the Wheeling Office.

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed.

• Manages electronic files using File Manager.
• Scans and electronically files all personnel and payroll related employee documents; legal documents.
• Processes weekly hourly payroll as assigned.
• Verifies new employee payroll set up after on-boarding.
• Conducts various audits as assigned.
• Prepares conversion and/or portability benefit documents for terminated employees.
• Prepares monthly anniversary and birthday postings; posts.
• Coordinates various mailings as needed.
• Sorts incoming mail; prepares outgoing mail.
• Authors Wellness Newsletter.
• Coordinates Wellness gift card/prize distribution.
• Prepares various memos, documents using Word, Excel.
• May assemble various packets of information, such as handbooks, benefits, etc. as needed.
• Assists with coordination of materials for open enrollment.
• Prepares and distributes memos regarding newly hired employees, terminated employees and promotions.
• Manages bulletin board postings.
• Manages swipe cards; issues, replaces, deactivates as needed.
• Coordinates office celebrations, including luncheons, holiday celebrations, retirements and returns to Japan.
• Coordinates all aspects for corporate executive meetings, securing venue, equipment, food and beverages.
• Distributes various documents to employees in office.
• Places orders for office supplies.
• Assists Accounting department with clerical support as needed.
• Other tasks/functions as assigned.

• High School diploma or equivalent.
• Two to three years of office or HR experience.
• Knowledge of payroll beneficial, but not necessary.
• The candidate must be able to read, write and speak English; perform basic mathematical functions – addition, subtraction, multiplication, division; be highly detail orientated; and type/key punch at least 30 WPM.
• This individual will handle confidential information and work independently to multi-task and prioritize work based on deadlines.
• Must be able to communicate clearly and comfortably with all employees; remain calm under pressure while conducting self professionally & ethically; and place a high emphasis on excellent customer service.

U.S. Tsubaki offers a competitive compensation package, including health benefits effective on date of hire, generous 401(k) match and profit sharing, education reimbursement, and annual bonus potential.

Tsubaki is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability

PM21

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