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• Match and process inventory accounts payable invoices manually or electronically (e-commerce).
• Code and enter invoices for overhead payables (any invoice that's not a payment for inventory).
• Flag payables in ERP system for weekly manual check runs and ACH transmissions.
• Setup and maintain new suppliers in ERP system (W-9's on file as required).
• Print, distribute, or mail manual checks.
• File overhead and inventory payables invoices (physical or electronic filing).
• Reconcile manual and online statements from vendors.
• Respond timely to vendor inquiries.
• Track details of vendor rebate agreements in Microsoft Excel spreadsheet.
• Audit/validate reasonableness of vendor rebates received. Track rebates received in Microsoft Excel spreadsheet.
• Collaborate with claims department to ensure vendor credits are received for all approved claims.
• Serve as main accounting point of contact for one significant retail vendor account.
• Assist with annual 1099 reporting.
• Adequately update and maintain procedures based on changes to the business environment.

• Demonstrated understanding of processing inventory invoices for both stock and item inventory (matching invoice quantities, pricing, and products against orders).
• Effective problem-solving skills needed to address invoice problems (i.e., warehouse receiving issues, double-billing, damages, returns, etc.).
• Construction industry experience preferred, but not required.
• Ability to work effectively and cohesively with sales, operations, warehouse, and accounting teams.
• Detail-oriented, organized, and able to prioritize tasks effectively. Exhibits a sense of urgency when needed.
• Process-improvement mentality.
• Effective communication skills given the team environment and interdependencies among roles.
• Reliable Excel skills (sorting, filtering, vlookups, pivot tables, data manipulation, etc.).

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.