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Administrative Assistant/Production Coordinator

The candidate must enjoy working with data, since data input & processing is a key part of the role.

Hours are between 8.00am to 5:00pm Monday to Friday.

Salary range: $23.00 – 24.50

Responsibilities:

• Provide general administrative and data entry support to the Production Coordinator
• Updating and Maintaining Customer Repair and Service orders
• Updating and maintaining the Customer Maintenance Division and always ensuring
• Updating and maintaining Maintenance Spreadsheets
• Entering Contracts into QuickBooks
• Invoicing Customers from QuickBooks
• Updating and maintaining Warranties
• Updating and Maintaining Customer Snow Contracts
• Experience with QuickBooks is required

Who we are looking for:

• Organized, analytical and capable of working on multiple projects simultaneously, with exceptional attention to detail.
• Highly pro-active; always a step ahead and on top of tasks at hand whilst keeping an eye on the long-term goals of a project
• Strong communication, able to relay instructions and decisions clearly both verbally and in writing
• To be able to demonstrate workload prioritization, focus to tasks and personal time management
• A creative thinker who looks for opportunities to improve existing processes,
• Independent, a quick learner and comfortable taking on responsibility and testing new solutions and systems
• Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)
• Experience with QuickBooks Enterprise is required
• A flexible attitude, unphased by unexpected change and ambiguity
• A professional individual with a good sense of fun

Skills required:

• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
• Proficiency in QuickBooks Enterprise
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• A creative mind with the ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

This is a fantastic opportunity to join an expanding business and to be a key part of a dedicated team. Confidence in working independently is essential. Working hours are Monday to Friday 8am to 5pm.

Job Type: Full-time

Salary: Based on experience

Work Location: Southampton, NJ