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Work Schedule
First Shift (Days)

Environmental Conditions
Office

Job Description

Thermo Fisher Scientific Inc. is looking for a highly organized and attentive Executive Assistant to offer extensive administrative assistance to the Vice President, Corporate Strategy, and other team members as needed. This role provides an opportunity to be a part of a leading organization committed to helping customers improve the health, cleanliness, and safety of the world.

Responsibilities:

• Maintain various calendars, including business reviews, strategic and annual planning, events, and meetings.
• Organize high-level meetings and complex domestic and international travel arrangements.
• Provide phone coverage and handle all incoming inquiries with professionalism.
• Prepare and reconcile travel expense reports.
• Work with staff on functional projects and special reports.
• Develop and modify PowerPoint presentations, correspondence, and Excel spreadsheets.
• Maintain organizational charts, phone lists, and files.
• Manage document retention files, such as non-disclosures, trademarks & patents, and contracts.
• Partner with corporate administrative professionals to manage competing needs.
• Perform general office duties, including file maintenance, supply orders, and ensuring smooth workflow.

• Associates Degree or equivalent combination of education and experience, with a BS/BA preferred.
• Minimum 8 years of experience as an administrative assistant/senior administrator, supporting senior executives in a large multinational company.
• Experience in supporting a global organization with multiple locations and time zones.
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and general MS Windows operations.
• Excellent communication skills, both written and verbal.
• Strong problem-solving skills and ability to handle administrative issues.
• Positive, "can-do" attitude and customer/client focused.
• Excellent attention to detail and ability to handle confidential material.
• Ability to maintain strict confidentiality and perform basic internet searches.

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