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Description
POSITION SUMMARY:
Under the general supervision of the Associate Director of Accounting, this position will be responsible for the day-to-day supervision of two Staff Accountants and a Financial Analyst II as well as overseeing operations in the General Accounting Department. Responsible for accurate and timely issuance of monthly internal financial statements and for coordinating and facilitating the completion of the year-end audit. Manages month-end close, account reconciliations and financial statement preparation. Follows established policies and procedures to maintain integrity of general ledger and financial reporting.
Position: Manager Accounting Operations
Department: Accounting
Schedule: Full Time
ESSENTIAL RESPONSIBILITIES / DUTIES:
In conjunction with the Associate Director of Accounting, manage the month-end closing processes to ensure the accurate and timely preparation and issuance of the monthly financial statements. This includes reviewing and approving of journal entries, keeping track of subsystem close timelines, resolving and/or communicating any issues with closing of subsystems and overseeing various financial data interfaces into the GL system
Coordinate and facilitate the completion of year-end audit. Act as a liaison to related departments in order to facilitate the flow of information and oversee the production of the year-end analysis, reconciliations, financial statements and footnotes.
Oversee the year-end close process and implement controls to ensure efficient and timely completion of the year-end audit.
Coordinate workflow within the department to ensure timely and accurate completion of all internal reports, financial statements, external filings and any ad hoc reports
Prepare monthly consolidated financial statements for Health System entities.
Responsible for various tax returns filing (IRS Form 990, 990-T, 1120-F, 4720 as well as various state tax returns) for Boston Medical Center (BMC), BMC Health System (BMCHS), Boston Accountable Care Organization (BACO), BMC Integrated Care Services (BMCICS) and Cornerstone Health Services LLC (CHS LLC).
Develop a process to reconcile patient AR and unclassified patient cash accounts on the general ledger to Epic. Liaise with Reimbursement and Patient Finance Departments to research and resolve any discrepancies
Collaborate with the Financial Information System (FIS) and Treasury departments to establish accounting structures, procedures and financial reporting for new entities that are part of the consolidated financial statements.
Work closely with FIS on any changes or upgrades to General Ledger, as well as necessary system maintenance.
Collaborate with the BMC Health Plan and Boston University Medical Group (BUMG) finance team to streamline intercompany processes and ensure proper accounting of intercompany transactions.
Work with other Finance and other BMC System departments to streamline processes. Build and maintain relationships with all System-wide departments.
Ensure timely issuance of monthly Parking financial statements. Review and approve annual parking budget.
Ensure timely reconciliation of all balance sheet accounts. Review reconciliations prepared by staff and ensure timely resolution of outstanding items and variances.
Review monthly variance analyses prepared by Accounting and follow up with appropriate stakeholders for further explanation of variances, if needed.
Review accounting functions for appropriateness, streamline processes and implement changes to increase ease of workflow.
Standardize and ensure proper documentation of general accounting policies, procedures and controls.
Ensure proper accounting treatment in compliance with current Generally Accepted Accounting Principles (GAAP).
Keep Current on all new Accounting Pronouncements. Responsible for researching accounting guidelines and interpreting rules for accounting questions that arise.
Communicate with Associate Director of Accounting/ Corporate Controller regarding areas of exposure within the Accounting office, as well as other Fiscal Services areas.
Enhance professional knowledge by attending seminars related to healthcare and accounting.
Develop and implement internal controls to ensure the reliability of financial reporting.
Oversee special projects as assigned.
Mentor and provide ongoing guidance and training of staff.
Utilize BMC Health System's Values as the basis for decision-making.
Follow established Hospital's infection control and safety procedures.
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS
EDUCATION:
BA/BS in Accounting or related-degree required. A Master's degree or a CPA is preferred. Healthcare experience and knowledge of Epic EHR preferred
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
As stated above.
EXPERIENCE:
5 - 10 or more years of managerial experience in an accounting environment, including a non-profit organization with 1 - 2 years in a supervisory role. Healthcare experience preferred
KNOWLEDGE AND SKILLS:
- Leadership ability to guide, direct and mentor staff and work effectively as a team member.
- Skills in determining needs, gathering, analyzing and presenting data to provide accurate and timely information for management's use.
- Excellent communication (written and verbal) and interpersonal skills.
- Ability to maintain confidentiality.
- Must be customer service oriented with a focus on meeting the customer's needs. Customers include internal staff and external donors, leaders and business customers.
- Achievement oriented - A desire to set challenging objectives for self and others; to find better or more efficient ways to accomplish both routine and special tasks.
- Must be a dedicated team player, with a strong focus on mentoring and coaching and a desire for personal and professional growth.
- Work requires superior Excel knowledge as well as extensive experience using ERP systems.
- Work requires ability to function in a fast-paced environment.
- Work requires ability to handle multiple priorities with superior organizational skills.
- Must be willing to work additional hours as necessary.
- Requires strong analytical skills and a solid working knowledge of US GAAP. Communication skills will also be critical in conjunction with the analytical skills, as ad-hoc analysis must be developed and refined based on specific management needs.
- Work requires a dedicated team player with the willingness and desire to learn and grow within the organization.
Other skills and qualification required are as follows:
- Proven ability to successfully build relationships and focus on client service.
- Must have superior communication skills and the ability to coach and develop a diverse team.
- Proven time-management abilities, multitasking with effective priority definition, and demonstrated flexibility with a focus on meeting deadlines.
- Demonstrated ability to own processes, to identify issues and opportunities for improvement, and implement such improvements.
Must adhere to all of BMC's RESPECT behavioral standards.
Equal Opportunity Employer/Disabled/Veterans
