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Position Information

Requisition Number
TES2364P




Home Org Name
AU Performing Arts Center




Division Name
Administrative Effectiveness




Position Title
TES Executive Support Specialist




Estimated Hours Per Week
20




Anticipated Length of Assignment
10-12 months




Job Summary

The Jay and Susie Gogue Performing Arts Center is excited to begin the search for anExecutive Support Specialist!This position is responsible for a variety of administrative support functions, coordination of meetings, special projects, and internal and external executive communications.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time


• Additional assistance during periods of abnormal or peak workloads


• Assistance with special projects


• Seasonal work


• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.





Essential Functions

• Compiles information and prepares reports and drafts original and routine correspondence.


• Provides general and specialized administrative support.


• Screens phone calls, visitors, and correspondence and forwards to appropriate office/department/individual.


• Demonstrates exemplary customer service to internal and external constituencies.


• Coordinates and maintains calendar and schedules and resolves scheduling conflicts.


• Performs numerous administrative duties including, but not limited to travel expense vouchers and invoices, cash and bank deposits, time logs, work orders, supplies and staffing correspondence.

Minimum Qualifications

• 
  Level I - High school diploma or equivalent plus 4 years experience in administrative support services.


• 
  Level II - High school diploma or equivalent plus 6 years of relevant experience in administrative support services.


• College degree may be used in lieu of experience

Desired Qualifications

• Professional.


• Excellent written and verbal communication skills.


• Organized person to perform administrative duties in fast paced office environment.


• Experience with Microsoft Office (intermediate to advanced) including Word, Excel and Outlook for keyboarding and data entry

Posting Detail Information

Salary Range
$20.00/hour - $24.00/hour




Work Hours
8:00AM - 12:00PM (Times/days may vary)




City position is located in:
Auburn




State position is located:
Alabama




Posting Date
05/24/2024




Closing Date





EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.



AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.




Special Instructions to Applicants





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