Major Tips to Create Dynamic Presentations

Posted May 27, 2015 by
Businessman giving presentation on projector screen to colleagues in office

Businessman giving presentation on projector screen to colleagues in office. Photo courtesy of Shutterstock.

In today’s world, no one has time to sit and read lengthy instructions or pages full of information. The emphasis is placed instead on convenience and efficiency. Individuals, be they students or professionals, are busier than ever. They have more on their plate than they ever have before. Students, for example, tend to be taking more credit hours, working more hours, and spending more time on extracurricular activities than in the past. They don’t have the time or desire to spend their precious free time on anything that is less than compelling. Professionals are in the same boat: today’s professional works more hours than in the past, in part thanks to the ever-changing methods of communication. They are almost always able to be in contact with customers, coworkers, and loved ones.

Today’s world is increasingly a digital one, complete with services that cater to instant gratification. It’s no longer necessary to go to the movies in order to see a new flick, for example, or spend time at a video rental shop searching for an old favorite. Many providers offer new movies on-demand, even while they’re still in theatres, and on-demand digital video rental services have erased the need for brick and mortar shops. Music streaming services have done the same for the audio industry, with the production of physical albums dropping along with digital sales of entire albums in favor of on-demand streaming programs. Is it really a surprise that communication methods are being perceived in the same way?

From professional communication providers to every day contact, today’s consumer wants an interesting, dynamic, and useful experience. Sometimes it’s useful to look at popular mediums in order to figure out how to best serve your clients, including the use of audio and web conferencing. In this article, we’re taking a look at how audio conference providers can take lessons from the current podcast trend. If you’re not sure what that entails or how to get there, keep reading for our top four tips for creating more compelling audio.

Structure your Time around your Content

Almost nothing is more painful than listening to a presentation that continues to be broadcast long after the relevant information has been covered. By the same token, however, trying to keep up with a presentation where the information is being rapidly rushed forward in order to cut down on minutes is equally as frustrating. Don’t waste your time or your information: create the presentation you want to give, and then decide on an appropriate length of time in which to give it.

This is great advice for service providers, as well as customers looking to take full advantage of their services. Don’t rush a 60 minute presentation into a 20 minute time slot: ensure that you’re looking at key items that need to be discussed, and don’t worry so much about keeping a “standard” time length.

Make use of your Technology

Podcast hosts often provide supplemental material such as photographs, court files, or videos on their websites in between episodes. This keeps their fans interested and ensures that they’re constantly anticipating the next episode.

Consider distributing additional information before and after your instant conferencing presentations. Maybe you have an interesting or informative infographic that you think will help your employees keep track of new information. Consider sending out an agenda before the meeting begins and the infographic after the conference ends.

Stay Engaging

Many of today’s most popular podcasts, particularly those that focus on the news, have only a single host. Some of them might have more than one host, but only focus on a single story. These programs have followings despite what might be perceived as a traditional, somewhat boring plot because their creators understand the importance of switching up the format every now and then. Instead of narrating about a recent event for an hour, for example, hosts might incorporate interview recordings, music, or audio clips in order to keep the story dynamic.

You can do this in your web meetings, too! Instead of spending the entire time going over key issues, consider breaking up the information with mini question and answer sessions. Keep your employees engaged and thinking about the information.

Keep Things Open-Ended

Create conferences that incite broad discussions. Send out information ahead of time to catch the interest of the attendees, and ensure that everyone understands what they need to do after the conference ends. Don’t end your presentations on a definitive note, either – always look forward, and mention possible future agenda items as they come up.

With today’s technology, there’s no reason why your presentations should be anything other than compelling. Take the time to craft something amazing rather than just reading from a traditional agenda.

Author Bio- Sandra is a computer networking and security specialist. She is a CISCO certified professional having a flair and expertise in writing about varied topics related to the same. Sandra has written several actionable contents that are extremely handy in addressing cyber security-related concerns. Follow her on Google+ and Twitter.

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