The Pen is Mightier Than the Keyboard

With writer’s-cramp going the way of the dodo bird, it is not surprising that a handwritten note will surely stand out in a sea of Helvetica. “There are certainly times when expediency dictates the use of e-mail,” says Robert Graber, founder of online recruiting site,WallStJobs.com, “but there is no denying the power of the hand-held pen.”

The kinetic, resume-driven nature of professional job search is definitely the prime habitat of electronic communications. “It is rare that we see any kind of hard copy these days,” said Graber, “Resumes, cover letters, job requisitions, are all on-line. It makes the search process easier and it streamlines what were once cumbersome tracking and review procedures.”
However, it can also present an opportunity to gain some extra visibility. “Hiring managers expect to receive search-related documents online,” said Graber, “But a truly exceptional candidate will have noticed or heard something in the course of the hiring process that they can use as fodder for a brief, handwritten note in addition to what are otherwise traditional responses.”
Graber suggests making note of any awards, plaques, diplomas, photos or displayed memorabilia when interviewing at a company. “Then, carefully write a brief note relating to what you have noticed,” he said. “For example, if you are a member of the same trade association that presented the company with a displayed award, mention it in a note. If you see a diploma, connect with the school in some way. You may know a friend who went there, and can casually relate it in your note.”
Graber also suggests investing in some quality note cards if you do not have them already. “Neutral colors are always best,” he said. “Practice writing the note a few times to be sure your handwriting is legible. Don‚Äôt write more than two or three sentences. Unless you were told to the contrary, always use the person‚Äôs title, and sign your first and last name. Make no assumptions of familiarity, keep it short and professional.”
Graber offered one last piece of advice, “Don‚Äôt use a postage machine or computer generated indicia. Use a real stamp. It‚Äôs the little things that mean a lot.”