Finance Coordinator

Req ID: 151927
Job Function: Ocean Freight
Full-Time/Part-Time: Full-time
Contract Type: Permanent
Job Level: Entry-level
We are looking to hire a Finance Coordinator to execute the Document Processing/Billing activities:

* To process ocean shipments with high accuracy by using proprietary forwarding applications, billing, ensuring operational excellence and high productivity in cooperation with the Customer Service staff.
* Prepare and issue invoices to customers and/or to overseas business units
* Retrieve rates from PROFILE and other systems needed to invoice
* Job cost accurately all files
* Send invoices + all backup documentation per customer requirements
* Communicate with Customer Service group for any requirements and/or exceptions found in freight instructions/documents
* Resolve any rate discrepancies by working with the business units to get updated rates into system
* Support other billing departments as needed
* Understand and utilize internal billing reporting systems to identify priority bill to shipments
* Distribute documents and make copies in accordance with shipper's, Panalpina's and/or destination country requirements.
* Get approval for all credit notes and/or invoice reversals before issuance
* Ensure highest level of data quality by processing the shipment accurately.
* Other duties as requested.

Decision Making Authority

* Exception Handling by consulting with Team Leader

* Prepare and execute billing, rating and payables activities within established guidelines


* Excellent communication skills
* Ability to work well as a team player
* Ability to work in fast paced environment
* Ability to effectively multi-task
* Strong interpersonal skills to effectively interact with both clients and vendors
* Good judgment skills and ability to make decisions
* Organized and high level of attention to detail
* Analytical and strong problem solving skills
* Able to work in a diverse environment and culture
* Minimum fluent in spoken and written English, second language a plus


* Fluent in English
Full time
Atlanta, Georgia 30301, US