Requisition No: 31525 

Agency: Office of the Attorney General

Working Title: PARALEGAL SPECIALIST - 41000894

Position Number: 41000894 

Salary:  $23,483 - $30,000 

Posting Closing Date: 03/22/2018 






INTRODUCTORY STATEMENT:  The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government.


IMPORTANT NOTICE:  To be considered for the position all applicants must:


Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained.  Applicants who do not provide all information necessary to qualify, will not be considered for this position.


Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.  Applicants who do not respond to the qualifying questions will not be considered for this position.


The elements of the selection process may include a skill assessment exercise. 


Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.  


OAG employees are paid biweekly.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.



Three years of secretarial or clerical work experience.

College education from an accredited institution can substitute on a year for year basis for each year of the required work experience.
Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

A high school diploma or its equivalent can substitute for one year of the required work experience.

Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.



Staff Assistant must maintain thorough working knowledge of agency and legal activities as well as child support program policies and procedures; ability to use computers and related technology and software efficiently.  The duties of this position may include but are not limited to:


Document Prep

1.  Prepare standard legal documents for attorney signature such as complaints, petitions, motions, notices, orders, final judgments, etc.  Draft general correspondence for attorney review and signature.   



2.  Monitor cases using required case tracking databases and schedule cases for hearing as appropriate. Coordinate court dates with judicial assistants and opposing counsel as necessary. Attend court as directed and assist with any in-court or post-court order drafting and submission. Assist the legal assistants, paralegals and/or attorneys with all court related activities as directed.

3.  Maintain and update court calendar as directed.



4.  Create and maintain case files; ensure files have all required documentation. Pull files using all resources available.  Prepare and/or assist with docket box preparation and docket distribution.  

5.  Maintain file room in an organized and efficient manner; perform any file room duties as assigned.


Data Entry

6.  Create and maintain case files and update activity and status in all necessary databases to meet deadlines and contractual performance standards.

7.  Timely review and triage all incoming mail (electronic and/or hard copy), update in appropriate databases, and accurately distribute or process for next appropriate action.



8.    Monitor and organize office supplies and timely process supply orders through the applicable steps for purchasing.

9.    Processes invoices in a timely fashion following CSE policy and procedures.

10.  Assists with general office duties as directed.


Case Management

11. Provides updates and information on case status to the supervisor, client, and/or partners as requested.  Provides assistance to the client, management and attorneys in researching specific case related inquiries.

12. Conducts basic research and fact finding on all necessary databases for proper case processing.

13.  Communicates with internal and external partners to facilitate assigned duties regarding case activity, hearings, and administrative needs as directed. 



14.  Performs related work as directed.


VETERAN RECRUITMENT STATEMENT:   The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses.  Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida statutes.  However, applicants claiming veterans' preference must attach supporting documentation with each application submission that includes character of service (for example, dd form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida administrative code.  All documentation is due by the closing date of the vacancy announcement.  For information on the supporting documentation required, click here .  If you have trouble attaching the documentation, contact our HR office at 850-414-3900.


PERSONS WITH DISABILITY/ADA STATEMENT:   The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287.  If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.


CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:   All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S.  The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.  


We hire only U.S. citizens and those lawfully authorized to work in the U.S.


E-VERIFY STATEMENT:   The Office of the Attorney General participates in the u.s. government’s employment eligibility verification program (e-verify).  E-verify is a program that electronically confirms an employee’s eligibility to work in the united states after completion of the employment eligibility verification form (i-9).


REMINDERS:   Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS.  For more information, please visit the SSS website at: https: //


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

State of Florida
Full time
FORT LAUDERDALE, Florida 33301, US