Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Jobot | Brooklyn, NY, 11210, US

Posted 16 days ago

Apply Now


Clerical support for a scientific research company in Brooklyn, NY! $45k-$55k/year

This Jobot Job is hosted by: Andrea Silberberg
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $45,000 - $55,000 per year

A bit about us:

We are a rapidly growing scientific research organization that works to develop vaccines and antibodies for HIV, tuberculosis, and infectious diseases! Having been around for over 20 years, we have grown to develop facilities in over 5 countries, and topped over $85 million in revenue in the past 2 years.

Why join us?
  • Generous PTO plan, 11 paid holidays, and year-end office closure!
  • 401(k) with EXCELLENT company match
  • Full Benefits; multiple plans to choose from
  • FSA/HSA options

Job Details

The successful candidate will provide clerical support to the Laboratory Coordinator, Facilities Manager, and facility staff as required.

Front Desk Reception:
  • Manage the lobby area, attends to incoming telephone calls, messages & faxes, and greets and directs all visitors and vendor services.
  • Receive in-coming deliveries and prepares and arranges out-going deliveries, distributes mail, and assures that deliveries to the building arrive at the lab facility and that appropriate internal staff are notified.
  • Promote adherence to standard security procedures and issuing visitor badges and ensuring unescorted access is limited to authorized personnel.
  • Maintain Operations team calendar.
  • Coordinate conference room bookings.
  • Updates all reception notice boards.

Additional Operations Support:
  • Schedule laboratory trainings
  • Maintain up-to-date files of employee contacts, records, trainings, and certifications.
  • Process and approve invoices and reconciles invoices on a weekly basis.
  • Maintain Purchasing Order (PO) Records Library.
  • Assist in set up and breakdown of meetings, lunches, and events

1. How many years of experience do you have working as a Front Desk Receptionist/Administrative Assistant?
2. Are you able to perform all necessary job duties listed above?
3. Can you commute daily to Brooklyn? This is an on-site position.
4. The annual salary range for this position is between $45k-$55k/year based on experience. Please confirm you are okay with this.
5. Why are you looking for a new position at this time? (If your last position ended over 1 month ago, please explain why you have not been working.)
6. Will you be requiring sponsorship now or in the future?
7. Are you fully vaccinated against covid19?
8. How soon are you able to start a new position?

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.