Administrative Support Assistant

Administrative Support Assistant

Penn State University | University Park, PA, 16802, US
Salary Range:$33,000 – $43,000 Salary range estimated by Zippia

Posted 7 days ago

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Description

APPLICATION INSTRUCTIONS:

* CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.


* CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.


* If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.



JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for an experienced Administrative Support Assistant to join our Security Services Office at the Applied Research Laboratory (ARL) at Penn State University. ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

You will:

* Lead ARL Visitor Control Representative in charge of keeping associated manual up-to-date


* Provide training to new Visitor Control Representatives and collect monthly visitor badge logs for audit


* Manage incoming and outgoing classified visit requests for ARL at University Park, as well as all offsite ARL locations


* Coordinate the Long Term Visitor (LTV) program to provide non-ARL employees with the access they need to perform work


* Interview, train, and assist with/direct the work assignments of student employees


* Coordinate work assignments of department support employees


* Plan, organize, coordinate, and direct daily office activities


* Assist the supervisor with the resolution of issues or conflicts by researching issues/making recommendations


* Act as backup contact to the Division, responding to routine and complex inquiries on ARL/University policy or procedures from internal and external customers; including briefings and de-briefings on security procedures/regulations


* Assist with/coordinate the management of the employee parking permit registration system by becoming primary Parking Chair


* Prepare, review, organize, and maintain a variety of security forms, databases, reports, and correspondence


* Update security manuals


* Assist in the preparation for security inspections by US government agencies


* Analyze/identify processes for streamlining; develop new processes to support the needs of the Division and Lab


* Oversee coordination of security projects, special events, and/or programs



This position will be filled as a level 4. Typically requires a High School Diploma or higher, plus 3 or more years of related experience, or an equivalent combination of education and experience.

Required skills and experience include:

* Demonstrated success in a security-related or other professional environment


* Proficiency with Microsoft Office (Outlook, Word, Excel)


* Demonstrated ability to effectively multi-task, prioritize, and work with minimal direction in a fast-paced environment while providing a high level of customer service


* Exhibit a high degree of professionalism, self-motivation, and discretion


* Success in an office environment, where various forms of communication and organizational skills were crucial to be effective



Preferred skills and experience include:

* Prior military or industrial security background


* Past success overseeing office activities


* Exposure to working on high-priority, high-volume projects


* Prior coordination/handling of recurring programs


* Active government security clearance



Your working location will be fully on-site, located in State College, PA.

ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC). We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

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