Manager, Moonlight and Roses, Morris Arboretum

Manager, Moonlight and Roses, Morris Arboretum

University of Pennsylvania | Philadelphia, PA, 19133, US
Salary Range:$49,000 – $62,000 Salary range estimated by Zippia

Posted 9 days ago

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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website ( for the latest information.

Posted Job Title

Manager, Moonlight and Roses, Morris Arboretum

Job Profile Title

Coordinator, Program

Job Description Summary

The Manager of the Moonlight & Roses Gala at the Morris Arboretum is responsible for the year-long planning and production of a well-coordinated fund- and friend-raising gala in support of the Arboretum's general operations. This position coordinates every aspect of event production, from logistics and vendor negotiations to fundraising and gala committee management. Overarching responsibilities include:

- Meeting annual gross and net fundraising goals with careful management of expenses and revenue sources

- Managing a planning committee and leveraging relationships in support of fundraising and other event goals

- Identifying annual honorees and maintaining a pipeline of future honorees

- Identifying and soliciting new sponsors and stewarding existing donors

- Preparing ticketing and sponsorship materials and overseeing the design and printing of all collateral pieces

- Managing vendor relationships and overseeing coordination of vendor activities

- Working with departmental and institutional colleagues toward fundraising and event goals

Job Description


+ Maintain oversight for and management of the Arboretum's annual Moonlight & Roses Gala.

+ Coordinate all aspects of the event including fundraising and sponsorship, co-chair and committee recruitment and volunteer management, individual and institutional honoree selection, vendor communications and negotiation of contracts, event logistics and more.

+ Coordinate all committee communications, plan meetings and prepare materials for committee meetings.

+ Manage all aspects of event logistics including research briefings, registration, gift processing, expense reports, and other duties in advance of, during and following events.

+ Use Raiser's Edge and other databases as required to create and maintain lists of individual and institutional invitees.

+ Oversee creation and design of branded materials in coordination with Arboretum's Marketing department.

+ Donor stewardship, coordination of special events, and some administrative tasks.

+ Provide assistance and/or oversight of other development events and project as needed by department.

+ Interact extensively with other members of the Development and Marketing departments, as well as with individuals in other departments at the Arboretum


+ Three to five years of demonstrated development/special events experience necessary.

+ Excellent interpersonal, organizational and writing skills required.

+ Computer literacy including Raiser's Edge fundraising software proficiency, and Microsoft Office proficiency required.

+ Candidate must be exceptionally detail-oriented, able to meet deadlines independently, work on multiple projects and interact with board members, donors and staff at all levels.

+ Must be creative, self-motivated, energetic team player who is interested in development.

+ Available to work evenings and occasional weekends to help meet pressing deadlines and support events.

+ Lifting and carrying of event and tour materials as needed.

+ Car and valid driver's license required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Morris Arboretum

Pay Range

$24.13 - $36.36

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.


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