Finance Assistant

Finance Assistant

Halliday Marx | Essex, England, UK

Posted 6 days ago

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My client are a fast growing consultancy and are looking to recruit a Finance Assistant on an interim basis for 3 months.

Duties Include:

  • Process accounts payable invoices - ensuring coded correctly to Xero
  • Perform monthly supplier statement reconciliations to ensure completeness of Supplier ledgers
  • Ensure all bank accounts are reconciled on a daily basis, following up with relevant colleagues for any missing invoices/ payment receipts in a timely manner
  • Reconciliation of all staff expenses card transactions, ensuring company expenses policy is adhered to, highlighting any issues to the Financial Controller. Also checking receipts, coding and correct VAT accounted for
  • Review of all staff expenses in Xero, checking receipts, coding and correct VAT accounted for and also ensuring expenses are incurred in line with expenses policy
  • Download of monthly bank statements and completion of monthly bank rec
  • Assist with management and administration of contractor timesheet and expenses portal - be able to assist with responding to queries to help support other members of the team
  • Supplier contracts tracking - ensure spreadsheet is kept updated to track start and end dates of all supplier contracts, with notification to the Financial Controller / relevant stakeholders of any notice periods/end dates.
  • Supporting Cost base back up documentation.
  • Assisting with information for Cash flow reporting.
  • Automation of current Finance team processes
  • Interaction with payroll/international payroll
  • Assisting with and developing the credit control function including the reporting of and production of sales invoices for permanent placements.
  • Weekly funding report and upload to online portal
  • Assist with month end processes and reconciliations
  • Assist with ad hoc finance team reporting
  • Assist with accounts payable and supplier ledgers for global entities once set up and as the business grows
  • Have ambitions to move into more management accounting work as experience grows


  • 1-2 years' experience in a similar role
  • Ideally studying towards a professional accounting qualification, which we will support.
  • Previous experience of using Xero software preferable but not necessary
  • Excellent Excel experience and minimum of intermediate knowledge of formulas and their uses.
  • Excellent written and verbal communication skills.
  • Confident and able to liaise with clients, consultants and suppliers
  • Experienced in dealing with urgent requests - adapting and prioritising your workload
  • Able to work under pressure