Operations Intern

Job summaryTo provide assistance and administrative support within the operations department. Ensure that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations teamResponsibilitiesEnsure all external orders are requested to service providers on Secure OfficeManage all bookings to service providersUpload all supporting documents onto Secure OfficeManage and update electronic and manual filing of all supporting documents timeouslyAssist with quotations required by the relevant Contract ManagerCheck invoices sent by service providers for ad-hoc and other servicesObtain quotes from service providersSend proof of delivery for service as requested by clients on a weekly / monthly basisFile all material collections slips received from sitesFile new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc servicesProvide a user-friendly filing system for all service provider invoicing on a monthly basisEnsure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basisLoad all ad-hoc service request on Secure Office for invoicingFollow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data departmentEnsure effective communication between clients, service providers and the operations teamEnsure effective communication between the finance department and the data departmentProvide general assistance to the Operations Assistant, Operations Manager and Contract Managers as requested within the operations departmentCompetenciesAbility to work under pressure effectivelyExcellent time management skillsAbility to set priorities and multi-taskGood written and verbal communication skillsAttention to detail and problem-solving skillsExcellent work ethicAttention to detail and high level of accuracyRequirements:Relevant degree or diplomaHigh proficiency in Microsoft Office and Excel is essentialMust be well presentedEmployment will be implemented in accordance with the Employment Equity Act.Only Applicants being considered for the role will be contacted.Closing date: 19th August Should you wish to apply, please follow the online application process
Pretoria, GT, ZA