Store Administrator - LG VOL
7100 Alberni St, Unit 15, Powell River, British Columbia, V8A 5K9
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Why this role is important?
Administer all accounting, payroll, benefits, POS/MMS and financial requirements to support achieving store(s) objectives.
DUTIES & RESPONSIBILITIES:
Verifies packing slips by matching them to the authorized invoice and verify that they are on the • Merchandise Receiving Log
Identifies any discrepancies between invoice cost and purchase order amounts and alerts the buyer or Associate of any discrepancies
Posts LITES central pay invoices
Matches DSD invoices, inter-store transfers and RAD invoices to SDM weekly statement
Generates store cheques for Associate’s signature and post entries to LITES
Processes all charge sales daily, ensuring AR system totals match the total validated through the cash register
Processes all receipts on account daily, ensuring AR system totals match the total validated through cash register receipts
Reconcile Third Party sales against Prescription Sales report for each Third Party and follows up on all discrepancies
Processes third party EFT receipts
Posts weekly billings for off-line sales
Processes and reconciles all adjustments to the A/R sub ledger
Maintains and reviews updated detailed A/R aging report each period end
Reviews manual claims reconciliation on a period basis
Follows up on older outstanding balances
Reconciles details from the cash register on a daily basis. Determines whether cash overage or shortage occurred and investigates to determine cause of any daily shortage or overage
Audits entries from register to ensure accuracy
Reconciles Post Office Daily Summary to Canada Post deposits
Ensures daily deposits appear in the bank account in a timely manner
Audits allocation of expenses to ensure correct accounts are charged
Reviews WFM Payroll Summary Report against the Payroll Preview in Ceridian after WFM payroll import occurs and advises the appropriate manager of any discrepancies
Ensures payroll is processed every two weeks
If required, processes employee advances
Employee Benefit Administration: enrolls eligible employee in the program and ensure terminated employees are removed from the program. Provides program information to employees.
Ensures that employee personal data is accurate in Ceridian and provide discrepancies to managers for changes in WFM
Updates Cosmetic Commissions Database for Cosmetic Daily Sales Analysis: sales, hours and commission payment by Cosmetic employee
Provides FSM with Cosmetic Commissions data to be entered in WFM
Ensures T4s are requested and balanced before CRA deadline
Prepares SA Period End Binder with required documents, reviews and forwards to Associate
Reviews period end cash reconciliation
Completes the inventory day web forms, including the cutoff worksheet, and liaises with RAD
Completes filing as required and organization of office set-up
Complies with all health and safety regulations
Ensures employee personnel file is maintained with all required documentation. If incomplete advises department manager of missing documentation
Performs other internal audit controls as required
Perform other duties as required
Submits weekly financial process optimization (FPO) webforms to Central Office:
Week 1 - Human Resources and Payroll
Week 2 - Cash and expenses includes variance analysis of current period expenses vs. plan
Week 3 - Inventory
Week 4 - Accounts Receivable and Accounts Payable
Proficiency in Microsoft Office
Minimum of 2 years of experience in store bookkeeping
Ability to work flexible shifts which may include occasional evenings and weekends
Ability to lift up to 20 pounds
General office work
The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
Why work in a Shoppers Drug Mart store?
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through Academy.
Take ownership of your work and find more ways to care about your patients, co-workers, customers and community.
Associate Owners in the Shoppers Drug Mart network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the products they sell, the people they hire, and the culture they create in their stores. Accommodation is available upon request for applicants and colleagues with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.