Part Time - Department Head Support - Mechanical Engineering

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Mechanical Engineering is seeking support for our Department Head office. This position is part time with flexible hours.

Duties Include:

• Assist with department events, seminars, faculty mentor lunches, group meals, guest/faculty candidate campus visits

• Reserving conference rooms and monitoring reservation system

• Sorting & distributing incoming mail

• Creating and organizing department files

• Answering general inquiries both via phone, email and in-person

• Assist with the Department Head's calendar and travel arrangements

• Inventory and ordering of office supplies

• Assist with reconciling travel and purchases

• Provide excellent customer service to all students, faculty, staff and visitors of the department

• Provide support to the Department Head Administrative Coordinator

Qualifications and Requirements:

• Experience with Microsoft Office and Adobe Acrobat

• Professionalism, organized, detail oriented, quick learner, positive attitude

• Confidentiality is essential

• Previous experience with Penn State systems is a plus but not required

• Ability to work well both independently and as part of a team

• Demonstrates personal initiative

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Employment with the University will require successful completion of background check(s) in accordance with University policies.

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