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Part Time - Department Head Support - Mechanical Engineering


  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

  • If you are NOT a current employee or student, please click Apply and complete the application process for external applicants ( .


The Department of Mechanical Engineering is seeking support for our Department Head office. This position is part time with flexible hours.

Duties Include:

  • Assist with department events, seminars, faculty mentor lunches, group meals, guest/faculty candidate campus visits

  • Reserving conference rooms and monitoring reservation system

  • Sorting & distributing incoming mail

  • Creating and organizing department files

  • Answering general inquiries both via phone, email and in-person

  • Assist with the Department Head's calendar and travel arrangements

  • Inventory and ordering of office supplies

  • Assist with reconciling travel and purchases

  • Provide excellent customer service to all students, faculty, staff and visitors of the department

  • Provide support to the Department Head Administrative Coordinator

Qualifications and Requirements:

  • Experience with Microsoft Office and Adobe Acrobat

  • Professionalism, organized, detail oriented, quick learner, positive attitude

  • Confidentiality is essential

  • Previous experience with Penn State systems is a plus but not required

  • Ability to work well both independently and as part of a team

  • Demonstrates personal initiative

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here ( .

Employment with the University will require successful completion of background check(s) in accordance with University policies.


Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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University Park, PA

Salary Range
$55,000.00 - $72,000.00
per Year
Salary range estimated by
salary estimation provided by zippia
University Park, PA, 16802, US