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JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Department of Mechanical Engineering is seeking support for our Department Head office. This position is part time with flexible hours.
Assist with department events, seminars, faculty mentor lunches, group meals, guest/faculty candidate campus visits
Reserving conference rooms and monitoring reservation system
Sorting & distributing incoming mail
Creating and organizing department files
Answering general inquiries both via phone, email and in-person
Assist with the Department Head's calendar and travel arrangements
Inventory and ordering of office supplies
Assist with reconciling travel and purchases
Provide excellent customer service to all students, faculty, staff and visitors of the department
Provide support to the Department Head Administrative Coordinator
Qualifications and Requirements:
Experience with Microsoft Office and Adobe Acrobat
Professionalism, organized, detail oriented, quick learner, positive attitude
Confidentiality is essential
Previous experience with Penn State systems is a plus but not required
Ability to work well both independently and as part of a team
Demonstrates personal initiative
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs)
Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements (https://hr.psu.edu/careers/covid-19-vaccine-reqs) to learn about the requirements as well as general COVID-19 information at Penn State.
Affirmative Action (https://policy.psu.edu/policies/hr11)
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