Contract/Procurement Manager | Project Management | Mumbai

Company Description

Colliers International Group Inc. (NASDAQ and TSX: CIGI) is an industry-leading global real estate services company with 13,000 skilled professionals operating in 69 countries. With an enterprising culture
and significant employee ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include strategic advice and execution for property sales, leasing and finance; global corporate solutions; property, facility and project management; workplace solutions; appraisal, valuation and tax consulting; customized
research; and thought leadership consulting.

Job Description

Establish communication strategies / protocol with Client, external and internal teams for Procurement Management 

To manage (and coordinate) procurement-related expectations at all stages of Project
Shortlisting and pre-qualification of contractors for the main cities for all disciplines
Preparation and upkeep of materials database / library
Preparation and upkeep of contractors’ registration, pre-qualification of vendors & suppliers
Prepare individual files to agreed format, with technical literature, for all materials of key packages
Prepare database for the above, with regular update of suppliers details, costs and delivery

Review and advise on new material, technology and sustainability. Focus shall be on implementation.
- Lessons learnt on other projects to be shared between various members of preconstruction team.
- Accord high importance to areas of innovation; undertake market research and analysis and submit reports to leadership from time to time.

Accord high importance to Client engagement / liaison
- to meet Client Senior person regularly and update / engage
- to build personal rapport
- to understand Client need and ensure delivery of such issues (related to procurement management)

Procurement Management Plan
Pre-Qualified Vendor List

Set up Procurement Groups
Conduct Procurement Kick off for Projects and establish Project Procurement Team.
Prepare Material Schedule for key items, with preliminary data on availability, delivery and costs
Carry out additional research of Material Schedule - Detailed design
To develop / draft general & special conditions of Contract. To review and provide advise on Technical Specification for key packages
To develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification

Assist in preparation and review of Procurement Management Plan and approve
Assist in preparation of package list, scope / interface for packages and provide inputs for tender restraint schedule 
Comply fully with procurement schedule and ensure it is followed for all packages
- all package documents from Consultants are received on time
- all such packages are internally reviewed, vetted, comments incorporated on time
- OTT takes place on time

To identify contract material requirement (based on project plans and lead time) and ensure timely procurement of the long lead materials at the most economical rate without compromising on quality 

Issue NIT to shortlisted Contractors and receive response
Issue of tender package
Pre-bid Meeting document preparation (key packages only)
Conducting Pre-bid meetings (key packages only)
Tender opening and issue information to Clients

Commercial Negotiations (till pre-final)
Preparation of Commercial Comparatives (commercial clauses, contract conditions etc)
Preparing, reviewing and agreeing technical terms and conditions and commercial clauses
Conducting Commercial Negotiation meetings till Pre-final Stage

Final Commercial Negotiations
To conduct Commercial Negotiations, prepare rank orders for all items to form basis of commercial evaluation and negotiation for all items
To establish guidelines for commercial rating of bidders and issue Commercial Closure Report (with ratings)
To prepare Award Recommendation to Client for Approval


To prepare Notice of Awards, issue Letter of Intent, Purchase Orders, Stamp paper Agreements, Contract Books

To review Notice of Awards after getting draft agreed by successful bidder and issue to Client for Sign-off

To issue Tender Reports, maintain workorder status

To issue Regret letters to unsuccessful bidders, non-acceptance letters


To conduct transition meeting with project team for knowledge transfer

To provide assistance to Project Manager on contract disputes, change order requests and claim management


PG / Graduation in Civil Engineering
Mumbai, MH, IN