Office Administrator


Company SANSA Reference # OA01 Published 11/04/ Contract Type Permanent Salary Market Related Location Pretoria, Gauteng, South Africa Introduction The South African National Space Agency (SANSA) is a public entity under the National Department of Science and Innovation.SANSA has a mandate to drive the promotion and use of space and cooperation in space-related activities. To achieve this mandate, the Agency fosters research in space science and technology, advances space engineering programmes, and supports the creation of an environment conducive to industrial development in space technologies within the framework of national government policy. More information about the organization can be found at is committed to attracting, developing, and retaining employees who are passionate about the success of the national space industry. Personal growth, which is one of our values, encourages employees to invest time in education and training through bursaries and training courses offered to them.SANSA thrives on our employees creativity, competencies, and expertise, and on their ingenuity to succeed in a high performing environment. If you aspire to the SANSA values of Service, Teamwork, Respect, Integrity, Personal Growth and Excellence, and living these in a fast paced and innovative environment, then SANSA could be the place for you. The following opportunity exists in the Earth Observation situated in Pretoria, Gauteng to be filled by an individual with the relevant skills, drive, competencies, qualifications. Job Functions Personal Assistant,Secretary Industries Academic,Admin, Office & Support,Government / Municipal,Parastatal,Public Service Enterprise,Research,Science & Technology Specification The successful candidate will: Manage telephone response receive telephone calls, organise, and prioritise calls, re-route or assist callers and correspondence (letters, packages etc.) Co-ordinate and arrange managements travel and ensure itinerary is approved in accordance with organization policy and procedures Support management with travel reconciliations and claims ensure travel reports are submitted on time Primary contact in the EO Programme for visitors Welcome visitors and direct them to the relevant office/personnel Liaise with internal and external stakeholders arranging meetings and general information as requested Organize and facilitate staff meetings The Office Administrator is required to provide office, events and general support to the EO management and Programme office Prepare and circulate staff meeting documents on time Keep stock of office suppliers, consumables and stationery, and place orders as necessary in liaison with Facilities team Provide administrative support - manage files, records and documents such as contracts in support of the Programme Management Office and project management teams Prepare event invitation, distribute and maintain RSVP and attendance list Prepare event programme in consultation with Management or relevant team members Distribute the agenda to identified internal and external stakeholders Source and book appropriate venues Ensure that all equipment for meetings are available Distribute all necessary documentation prior to the event and ensure all requirements are available on the day of event Ensure information about the event dates, venue and programme is reflected correctly in the event website Create and implement delegates packs for events Implement and maintain travel and events policy Coordinate and support various parties involved in events and manage administrative elements of the events Ensure procurement, invoices and claims. Requirements The ideal candidate will have following requirements: A National Diploma in Office Administration 2 years working experience in Secretarial/Office Administration or related field Knowledge of MS Office Good command of English language Good interpersonal and communication skills Ability to work under pressure Self-motivated Problem solving skills and be proactive.Please NOTE that the appointment will be on a level commensurate with qualifications and experience. Background verification, including criminal record, credit checks, security clearances, qualification and citizenship checks as well as competency assessment and psychometric testing, may form part of the selection process.SANSA reserves the right to not make an appointment.SANSA subscribes to the principles of Employment Equity Act. In accordance with the Employment Equity Plan of SANSA and its Employment Equity goals and targets, preference will be given to candidates from under- represented designated groups. Job Closing Date 22/04/ Share on
Posted
05/05/2022
Location
Johannesburg, GT, ZA