Import & Export Coordinator
Import: Manage all import and local ordered shipments end to end Ensure that all orders are shipped and received timeously Request shipping rates from Global transport team where applicable Liaise with supplier to confirm availability and shipping dates Notify freight forwarders on shipment collection/readiness/shipping Liaise with various departments to ensure required paperwork and/or releases are obtained. Not limited to: Customs, State Vet, Port Health, SGS, Intertek and Chamber of Commerce Create and send clearing instruction with full document pack to Customs Clearing agent Check if the correct Inco terms have been used Confirm final destination warehouse and container transporter Provide 1 month outlook to all Warehouses of expected container deliveries Work with the clearing agent to ensure timely clearance of cargo Provide literature / requested information for any shipments that are Customs stopped for inspection timeously with support from QC, ATS, Sales or Global Product managers as and when required Request for updates from shipping lines, agents, and suppliers in a timely manner and update shipping register and SAP Update all internal clients with cargo readiness, expected shipping and delivery dates. Highlight all delays Manage multiple collection and deliveries and be focused on quick turnaround times Receive final document pack from Clearing agent and check all charges are in line with the contracted rates Obtain signed documents from transporters for delivered containers Ensure goods are received correctly on SAP and upload all documents for the related shipments onto SAP Export: Check for documentary requirements for export and destination country Check for SGS/Intertek requirements and apply for same Ensure all documents and inspections are in order Update transport controller on export details truck/vessel, ETD, cargo collection/packing dates Create final set of shipping documents Check and verify bills of lading and final shipping docs Send out final documents to customer/agent or bank in case of LCs Update shipping costs in SAP General Run all reports as required for Supply chain Run all backlog reports and send out to respective persons and SC mng Provide backup to team annual leave, sick leave, sudden increase in workloads Assist in stock take Interaction with DAFF (Department of Agriculture, Forestry and Fisheries) on import permits. City of JHB for Health Certificate JCCI for Certificate of Origin Costs Maintain costs within budget / AOP Continuous drive to find ways of optimization to reduce costs Avoid additional cost i.e., Storage, demurrage/ detention etc. Food Safety: Carry out responsibilities/duties according to food safety, legal and quality requirements to ensure that our products are fit for human consumption. Ensuring that all T&L stock is transported according to T&L quality standards and procedures. Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.