Pa To Executive – National Strategy (Including Securedrive)
Vacancy:PA to Executive National Strategy (including SecureDrive) Region:Coastal Overall purpose of the job:To effectively and efficiently perform the general secretarial functions of the Executive National Strategy (including SecureDrive) office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.Duties & Responsibilities:To coordinate and book all meetings for the Executive National Strategy (including SecureDrive), clients and management and one to one with individual staffTake minutes at meetings as and when requiredEnsure that agendas and minutes are distributed timeouslyEnsure that meetings are coordinated, via email, phoneEnsure accurate minutes of meetings are recorded either on a daily, weekly or monthly basisTo maintain the Executive National Strategy (including SecureDrive) diaryTo type correspondence and compose letters, reports, presentations as and when requiredTo maintain Executive National Strategy (including SecureDrive) filing systemsTo ensure all outgoing documentation/ is distributedTo screen all documentation/correspondence for the Executive National Strategy (including SecureDrive), prioritise it and obtain required information from all departmentsTo answer and screen all calls to the Executive National Strategy (including SecureDrive)Control of purchase ordersOrdering of all promotional items/gifts, stationery and printingTelephonic assistance with any problems/complaints that reach the office.Give detailed feedback to clients as and when requiredTo make travel and accommodation arrangements for the Executive National Strategy (including SecureDrive) or other ManagersEnsure that travel and accommodation arrangements are within budgetTo screen and receive any visitors to the Executive National Strategy (including SecureDrive) office, ensuring clients are comfortable and refreshedTo carry out any ad-hoc functions which the HOD may require from time to time.To assist any staff requiring an appointment with the Executive National Strategy (including SecureDrive)Engagement with business leaders within the business structureManage multiple projects and responsibilitiesMinimum qualifications and experience:Matric / Grade 12Relevant qualificationComputer Literate (MS Office, advanced Excel, PowerPoint)Minute takingAttributes:Action orientatedTime ManagementBusiness AcumenPlanning and OrganizingAttention to detailProblem SolvingInterpersonal savvyAction orientatedWe reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.