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Executive Assistant

About HighspotHighspot helps sales teams improve customer conversations and achieve their revenue goals. From content optimization and performance analytics to in-context training, guided selling, and more, the Highspot platform delivers enterprise-ready features in a modern design that sales reps and marketers love. Using Highspot, marketing leaders have deep insights and analytics into the performance and influenced revenue of content, campaigns, and marketing assets. What makes the solution special? It's loved by sales reps globally, and is the #1 rated sales enablement platform on G2 Crowd.
We are committed to diversity as both a moral and business imperative.
About the RoleThe most successful candidate for this role will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. He/she will proactively anticipate needs, clear obstacles, and seek opportunities to take ownership of tasks and projects.

What You'll Do

  • Provide broad administrative support to VP and above in the business
  • Keep the team running smoothly - be the eyes and ears of the Leadership Team to keep them abreast of trends with employees
  • Be a key driver in creating and maintaining the team culture within the team and ensuring this connects to the broader Highspot culture
  • Identify any process issues or bottlenecks in the team and work with leadership on possible solutions
  • Compile and track team goals and operational metrics, gather appropriate input from stakeholders
  • Manage complex calendar and scheduling requirements for supported executives by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
  • Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action
  • Continually seek out and identify opportunities to improve processes and create efficiencies
  • Manage core administrative responsibilities including but not limited to space planning, scheduling new hire onboarding, organizational charts, supply ordering
  • Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
  • Track and help drive the completion of key deliverables following up on outstanding items
  • Collaborate across boundaries with HR, Recruiting & Workplace Strategy Teams to ensure an amazing hiring and onboarding experience for all new hires; work with leadership to define and innovate this experience as required
  • Establish and maintain effective relationships with other EAs across the company
  • Plan and organize morale events inclusive of events celebrating important company milestones
  • Answer questions and provide support for all team members

Your Background

  • You bring enthusiasm and a positive attitude to everything you do
  • You are happiest when you can fit all the pieces of the puzzle together
  • You thrive on organization and know that details matter
  • When you see something that needs to be done, you make it happen
  • You operate with humility and grace under pressure
  • 3+ years of experience managing complex calendars
  • Experience working with senior management and collaborating across departments
  • Excellent communication and collaboration skills
  • Adaptable and resourceful in a dynamic environment
  • Demonstrated ability to multitask
  • Incredibly detail-oriented with strong problem-solving skills
  • Self-starter: can take even the smallest project and run with it to the successful completion
  • Experience driving items independently in an ambiguous, high-growth organization
  • You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, and Microsoft Office
BenefitsComprehensive medical, dental, and vision benefits401(k) MatchingPaid parental leave Flexible work and vacation schedulesDiscounted ClassPass membership2 volunteer days per yearTransportation benefitsCompetitive compensation and stock optionsFully-stocked kitchenAnnual company-wide eventsMeaningfully contribute to a compelling vision!
Equal Opportunity StatementWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.
Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the 'apply' button.
Salary Range
$88,000.00 - $150,000.00
per Year
Salary range estimated by
salary estimation provided by zippia
Seattle, WA, 98121, US