Assistant Director of Facilities Services, Vancouver Campus

Title:
1205-NN - Administrative Manager

Business Title:
Assistant Director of Facilities Services, Vancouver Campus

Additional Titles:

Location:
WSU VANCOUVER CAMPUS

Employee Type:
Admin. Professional

Job Family:
Administrative Professional - Not OT Eligible

Position Details:

Assistant Director of Facilities Services, Vancouver Campus:

If you enjoy variety, keeping a critical department administratively organized, and working with financial and people processes, WSUV Facilities Services has an Assistant Director position to consider!

Summary of Duties:
This position is responsible for developing, planning, directing, coordinating, and evaluating the administrative, personnel, business, and fiscal functions for the Facilities Services department, with a budget exceeding $4 million.

The position has advisory, budgetary, managerial, and supervisory duties and responsibility for independent decision making regarding the daily administrative operations of the Department.

Duties include: developing and implementing strategy to enhance business processes, receiving, dispatching, supervising and/or coordinating service requests, mail room operations, administration of campus building/room access; monitoring and maintain all budgets for units within the Department; overseeing and/or processing accounts payable invoicing and accounts receivable processing; preparing and processing personnel paperwork and appointments; coordinating day-to-day operations; serving as the Department liaison for administrative and operational matters.

The duties of this position include collaborating with the Campus Facilities Executive and the Director of Facilities Operations in formulating strategic planning and short-term/long-term goal setting for the department.

Job Functions:

45% Administrative

25% Fiscal Management

15% Personnel

10% Supervision

5% Other duties as assigned

Required Qualifications:
Positions require a Bachelor’s Degree in a related field and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-for-year basis.

Demonstrated proficiency with spreadsheet, database, word-processing, email and calendaring software.

Demonstrated fiscal management skills, including experience with developing and managing budgets.

Preferred Qualifications:
Experience using an enterprise management system, such as Workday.

Experience with Facilities Services, dispatching of personnel to address customer service requests, creating and/or updating service requests in a workorder system such as AiM.

Experience with policies, procedures and regulations.

Experience working with contracts.

Additional Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Area/College:

Washington State University Vancouver

Department Name:

WSUV Finance and Operations, Facilities Services

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://www.vancouver.wsu.edu/facilities-operations

Monthly Salary:

$4,869.40/month - $5,765.00/month ($58,432.80-$69,180/year), commensurate with qualifications and experience.



FTE:

100%

Screening Begin Date:

This position will remain open until filled. Screening of applications will begin on April 29, 2022.  We have lots of facilities and other jobs coming up, so please check back soon and often to start your rewarding career! 

Background Check:

This position has been designated by the department to require a background check.

Applicants must attach the following documents to their online application:

1) Resume (uploaded in the resume section).

2) A cover letter and a diversity statement (specific information below). These are uploaded in the first questionnaire.

Please include a diversity statement on past contributions to Diversity, Equity, and Inclusion as well as your future plans to advance equity, diversity and inclusion, in alignment with WSU Vancouver's mission (found at https://www.vancouver.wsu.edu/files/uploaded-files/equity-diversity-statement-guidelines.pdf), through your work with the university.

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Time Type:
Full time

Position Term:
12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.