Plant Administrative Assistant


The following are essential duties and responsibilities for this position:

  • Open Text Resolution
    • Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
  • Purchase Order Subject Matter Expert
    • Full knowledge of how to write and receive PO’s
    • Understanding of accounting structure in order to properly assign account coding
  • Vendor management
    • Process vendor set-up requests
    • Assist vendors with invoice inquiry
  • Maintain Purchase Orders
    • Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags
    • Ensures timely receipt
  • Coordinate with Plant Controller
  • Coordinate with Shipping department
    • Prepare export paperwork
    • Ensure that shipping and export documentation is complete and accurate in accordance with government regulations.
    • Ensure export shipments are cleared.
    • Forward export information to TTB.
  • Coordinate with Human Resources
    • Assist with or back up HR with payroll responsibilities when necessary.
    • Assist with new hire orientations
    • Assist with tracking attendance points with union crew.


  • Knowledge of general accounting principles
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member

Education and Experience:

  • High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
  • 1-3 years accounts payables

Salary Range
$23,000.00 - 36,000.00
per Year
Salary range estimated by
Greendale, IN 47025, US
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