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Administrative Assistant

This part-time, 25 hours per week, position is with The Estuary, a 501(c)(3)non-profit organization. Founded in 1974, The Estuary services the shoreline with a variety of programs such as Meals on Wheels, transportation, and classes and activities.

We are seeking a reliable and well-organized individual who enjoys working with the public, especially senior clientele. This position requires strong organizational skills and the ability to manage multiple priorities, attention to detail and excellent communication skills. Exceptional customer service skills is vital to all aspects of the position.

Specific duties include:

· Answering multi-line phones

· Greet and assist clients

· Distribute mail daily

· Input new clients into database and issue scan cards

· Filing

· Oversee daily lunch program including processing lunch reservations, running and distributing reports, checking clients in, maintaining required forms, counting and logging donations, and manage counts in the database.

· Assist Director of Operations as required

· Back up Director of Nutritional Wellness as needed

· Oversee and process monthly Meals on Wheels billing

· Oversee and process gym clients including setting up clients in database, verifying program eligibility, tracking payments and membership dates, and scheduling sessions with trainer.

· Performs additional duties and responsibilities as deemed necessary


  • Working knowledge of office equipment, like scanners, printers and fax machines
  • Proficiency in MS Office programs, Access experience a plus.
  • Organizational skills
  • Excellent time management skills and the ability to prioritize work
  • Interpersonal skills including both written and verbal communications
  • Perform and prioritize multiple tasks with excellent attention to detail
  • High school degree

Job Type: Part-time

Pay: Up to $15.00 per hour


  • 401(k)
  • 401(k) matching
  • Employee assistance program
  • Flexible schedule
  • Paid time off


  • Monday to Friday

COVID-19 considerations:
All clients, staff, and volunteers are required to wear masks inside the building.


  • High school or equivalent (Required)


  • Customer service: 1 year (Preferred)

Work Location: One location

Salary Range
$32,000.00 - 45,000.00
per Year
Salary range estimated by
Old Saybrook, CT 06475, US