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Administrative Assistant- Buffalo, NY

Requisitions - Job Code: 21-237-14A

Administrative Assistant - . This is a support position to the entire laboratory, including the office manager, laboratory department managers and analysts. We are looking for a detailed oriented individual responsible for data input and client interaction. Good telephone and computer skills. Self motivating and multi-tasking abilities desired.

1st shift- Monday to Friday 9:30 a.m. to 6:00 p.m.

Responsibilities include but are not limited to:
Receive environmental samples and enter Chain of Custody into LIMS system.
Accept shipping and handling items received by the laboratory from clients- will train.
Mail reports and invoices to clients.
Distribute samples to analysts once logged into LIMS system.
Review paperwork for all incoming samples to ensure completeness and correctness.
Inspect samples to ensure sample integrity is retained and that the packaging is not compromised.
Make sure all samples are placed in the proper storage area to await analysis.
Generate analytical reports and enter data produced by analysts into the computer system for the production of the final, client ready report. Reports are generated in the priority in which the department managers and/or office manager assigns them.
Ensure the final report is prepared within the required time frame and that the results are reported to the client in a timely manner.
Create and file final reports and invoices.
Create new job/projects using proprietary database software.
Answer high volume phone calls and interface with clients.
Assist with customer service client questions via phone and e-mail.
Act as a liaison between clients and laboratory staff.
Clerical duties such as answering phones, filing, faxing, assisting clients, scanning, and mailing as necessary.

High School Degree or equivalent.
Excellent Customer Service Skills- Customer Service Experience is a plus.
Science Background is desirable i.e.: science education background or laboratory experience.
Must have excellent computer skills.
Must be proficient in MS Office especially Excel and typing.
Must have excellent communication skills with the ability to interact professionally with clientele.
Willing and able to work in a fast-paced environment and multi-task.
Must be able to prioritize work assignments.
Must be organized and have attention to detail.
Must be able to stand and sit for various lengths of time.

1st shift- Monday to Friday 8:30 a.m. to 5:00 p.m.

Thanks & Regards,

Karthik Mulka

Experis IT

Senior US IT Recruiter

Phone : 414-644-8652

E-mail :

Linked In : Karthik Mulka | LinkedIn

Full time
Salary Range
$30,000.00 - 43,000.00
per Year
Salary range estimated by
Cheektowaga, NY, US