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Tradeshow & Events Coordinator - Atlanta Metro Area


For the past twenty years, IDOC has remained committed to the success of independent optometrists, and today has emerged as a leading alliance of private optometric practice owners in the United States. Founded by an optometrist with first-hand knowledge of private practice ownership, IDOC empowers independent owners to live the practice of their dreams. IDOC's core value of people first, always and focus on innovation offers a significant competitive advantage to our membership of over 3,000 optometrists - enabling them to embrace change, seize opportunity, and position their practices for long-term success. IDOC serves its members through expert guidance from industry-admired consultants, metric-based business analytics, personal account management, member-exclusive vendor discounts and rebates, continuing education opportunities and national, regional, and local peer networking events.

At IDOC, we empower independent owners to live the practice of their dreams – this is Our Why – the core of our aspirations. Every day, IDOC employees incorporate Our Why into their daily work to make our members' dreams a reality. The Tradeshow and Events Coordinator is a key role for our organization in providing exceptional service to our members and ensuring Our Why comes to life. The role will be responsible for the coordination and execution of all industry tradeshows and any correlating events, both nationally and regionally.


  • Maintain list and evaluate all national and regional industry trade shows to ensure proper alignment with IDOC's strategies for maximum exposure to the target markets while considering budgets and personnel resources.
  • Coordinate IDOC's tradeshow presence by filing out and submitting show forms, distributing travel notifications to staff, ordering all necessary materials, and shipping to and from shows.
  • Organize any supplemental tradeshow events and Study Group Dinners, including securing sponsorship, venue selection, registration management, attendance tracking, AV, banquet orders, agendas, onsite materials, and post event evaluations.
  • Contribute to Practice Development Team and Service Leaders success at tradeshows by creating show schedules, providing all pertinent details with onsite accessibility, and anticipating and making plans for different scenarios and challenges that could occur.
  • Communicate cross departmentally to plan and create effective promotional plans for each event to enhance booth traffic and brand awareness.
  • Monitor all current material inventory levels to ensure that collateral and swag resources are in-stock and available; reordering and recommending new options as needed.
  • Keep an updated internal detailed events calendar
  • Subject matter expert on event software (Aventri, Swoogo, or similar company).
  • Track event spending, submit purchasing orders and invoices, and provide budget updates and reports as needed to support ROI calculations.
  • Represent the IDOC brand and services with passion and integrity.
  • Provide support for internal Company-hosted events as needed.
  • Additional responsibilities and support as needed and directed.
. Requirements:
  • 1-2 years related work experience.
  • Bachelor's Degree, preferred.
  • Aventri, Swoogo, or similar registration software experience.
  • Detail oriented with the ability to multitask and prioritize projects across multiple events, meeting time and budget deadlines.
  • Excellent written and verbal communication skills, including negotiation.
  • Proficient in Microsoft suite of products to include Outlook, Word, PowerPoint, and Excel.
  • HubSpot, Adobe Pro, Teams Experience, a plus.
  • Flexible, proactive, resourceful, and efficient while maintaining professionalism always.
  • Self-motivated, proactive, capable of working independently and as part of a team
  • Ability to thrive in a dynamic and remote environment.
  • Less than 20% Travel to Conferences, Tradeshows, and local meetings.


Full time
Atlanta, GA 30303, US