Accounting Associate


Because patients should have the essential medicines they need when they need them. As a rapidly growing, entrepreneurial, nonprofit generic drug company created by hospital systems and philanthropies, Civica's mission is to reduce and prevent drug shortages while assuring quality generic medicines are accessible and affordable to everyone.

Because the United States experiences chronic shortages of essential generic medicines used daily in hospitals, we are building a state-of-the-art sterile injectable manufacturing facility to combat these shortages. This new facility is part of our broad strategy to stabilize the supply of generic medicines for emergency rooms, surgeries, COVID-19 patient care, and an array of other serious conditions.


While serving 50 health systems and 1,350 hospitals (or 30% of all licensed U.S. hospital beds), Civica also supplies the U.S. Department of Veterans Affairs, the U.S. Department of Defense, and 340B hospitals caring for vulnerable patients in some of the country's most underserved areas. And recently, Civica contributed more than 2-million vials of essential medications to the strategic national stockpile.

With 40 sterile injectable medications under contract to supply our member hospitals, Civica is growing and on track to have 100 drugs under contract by 2023.

Civica is building a 100 million dollar state-of-the-art manufacturing plant. Join us to help serve patients!

Essential Duties and Responsibilities

    • Responsible for processing company supplier payments in accordance with company policy and procedures.
    • Processing of travel expense reporting within the ERP system and Bank.
    • Prepares various journal entries and monthly general ledger reconciliations
    • Assist in preparing the accounting close and other key reports.
    • Provides support and assistance to company personnel.
    • Help optimize Civica's business needs through developing standard processes and best practices.
    • Other duties as assigned.
    • Facilitate purchase order process & internal routing/approvals.
    • Process vendor invoices, including account & department coding.
    • File management of key documents.
    • Prepare and process various payment runs.
    • Assist with Balance Sheet reconciliations.
    • Assist with month-end closing, including A/P aging reports & GL reconciliations.
    • Assist with expense report processing.
    • Maintain 1099 files.
    • Coordinate disposition of pricing and quantity discrepancies with Purchasing and Receiving.
    • Handle vendor inquiries & maintain vendor accounts.
    • Assist in updating policy and procedures and standard work instructions.
    • Work to identify opportunities for process improvements.
    • Maintain files and documentation thoroughly and accurately, in accordance with company policy.
    • Assist in maintaining records retention documentation.
    • Maintain posting controls for the AP module.
    • Maintain Fixed Assets registers and reports.
    • Other projects and duties as assigned.
    • Coordinates with department heads/supervisors; purchasing/receiving, outside suppliers; various departments and personnel.


Full time
Salary Range
$35,000.00 - 54,000.00
per Year
Salary range estimated by
Petersburg, VA 23803, US