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Office Manager

NRG is the leading integrated power company in the U.S., built on the strength of our diverse competitive electric generation portfolio and leading retail electricity platform. A Fortune 500 company, NRG creates value through best-in-class operations, reliable and efficient electric generation, and a retail platform serving residential and commercial businesses. Working with electricity customers large and small, we implement sustainable solutions for producing and managing energy, developing smarter energy choices and delivering exceptional service as our retail electricity providers serve almost three million residential and commercial customers throughout the country.

More information is available at www.nrg.com. Connect with NRG Energy on Facebook and follow us on Twitter @nrgenergy.

Summary:   Responsible for general office management; certain purchasing, inventory and accounting and customer service functions; and administrative support to office personnel as needed.  Also significant responsibilities related to budgeting and financial accounting analysis, investigation and reporting

 

Essential Duties/Responsibilities:

  • Vendor Relationship Management – work with office and certain plant vendors to ensure services are priced at a value to NRG and delivered in accordance with specifications.  Includes obtaining quotes and working with a wide variety of vendors; management of approved and qualified vendors including system documentation and involved in coordinating RFQ information to vendors and obtaining quotes – responsible for selection of vendor in some cases; utilize SAP system to manage work orders and purchase orders; and assigned as facility Purchasing Representative and related procedural requirements
  • Inventory Management - Inventory is properly secured, identified and reported and that inventory is procured in accordance with company policy
  • Customer Management – Support customer billing and related customer service calls as well as support customer events and promotions and perform pricing analysis and contract management
  • Overall Responsibility for Administrative Facilities Management including investigation of and purchasing office supplies, office equipment (including telecommunications, IT equipment and services, etc).  Responsible for office and plant appearance, renovations and office moves including management of facilities maintenance vendors
  • Satisfactorily learn and demonstrate proficiency in computer software as needed by the company including learning system processes and report generation in order to facilitate needs from the system of other employees.  Includes assisting with various input and managing the workflow through of system activity.
  • Supervise office staff
  • Responsible for provision of overall administrative support for General Manager (and other managers as assigned) including scheduling, travel arrangements and expense reporting – supervise office staff.  Also responsible for administration of office programs to employees such as distribution of information, scheduling and coordination of human resources activities such as drug testing and other physical testing requirements and other employee relations programs such as management of marketing materials, uniform purchasing, etc.

 

 Knowledge/Skills

  • Ability to effectively communicate (verbal and written) at all levels of the organization
  • Ability to prioritize and accomplish tasks assigned by multiple sources
  • Ability to perform as a team member or leader in a cross-functional team environment and achieve consensus decisions
  • Ability to use a personal computer and related applications including Microsoft Office products required. Knowledge of other software applications such as SAP and ACT! preferred and ability to learn other new proprietary or purchased applications
  • Ability to establish and maintain a positive and professional working relationship with all individuals both internal and external
  • Ability to maintain confidentiality with employee personal information and NRG information.
  • Ability to manage vendor and customer relationships including contract management process and contract negotiations preferred
  • Ability to read, write and understand English - Strong knowledge of English grammar and math
  • Ability to understand and work within the company’s organizational structure and responsibilities, as well as the interrelationships between the different functional units
  • Ability to perform typing at 45 wpm and use of a 10 key calculator one handed

 

Education/Experience

  • Associates degree in business and 7 years of experience in an office administrative or High school diploma and 9 years’ experience in an office administrative role. .
  • Bachelor’s degree preferred.
  • Preference will be given to candidates who have at least 2 year of previous supervisory experience in an office environment.

 

Competencies

In addition to NRG STRIVE Values and core behavioral competencies, demonstrates the following:

  • Uses and maintains technical and professional knowledge, shares that knowledge with others, and recognizes/applies new technology in a cost effective manner
  • Uses technical and communication skills to solve problems and communicate issue resolutions
  • Works independently and as a team member to accomplish self and team work goals and requirements
  • Obtains and applies knowledge of competitive business practices in daily work activities and decision making
  • Seeks and understands the customer/client’s needs and focuses on meeting and exceeding their expectations
  • Willing to do whatever it takes to get the job done
  • Anticipates and accepts changes in the organization and adapts to meet the new requirements
  • Committed to making the workplace safe and environmentally sound
  • Willing to accept accountability for own decisions, performance, and behavior

 

Working Conditions

  • Normal office environment and/or thermal plant environment
  • Work non-standard working hours as directed
  • Work is performed in an administration office environment that requires physical mobility.
  • Some business travel is required. This position may be asked to assist at various plant locations and therefore reliable personal transportation is required.  Possess a valid Driver License at all times
  • Requires operation of a personal computer
  • Occasionally requires wearing personal protective safety equipment (safety glasses, hard hat, plugs, etc.)
  • Occasionally lifting up to 35 lbs as appropriate to perform duties and responsibilities

 


NRG Energy is committed to a drug and alcohol free workplace.  To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability
EEO is the Law Poster (The poster can be found at http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf)

Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Human Resources

Company
nrg
Posted
03/27/2018
Type
Full time
Location
Minneapolis, Minnesota 55401, US