Project Coordinator

Basic Function

The Project Coordinator will work closely with the Procurement Manager and Buyers as well as Architects, Engineers, Designer, Job Superintendents and Project Managers to assist in determining cost effective material requirements, as well as, ordering, expediting and scheduling deliveries for Hotel Renovations and New Construction.

Job Duties

  • Occasional travel requied.
  • Order accurate materials and quantities, cost effectively, as specified on blue prints and designer's specification.
  • Count, measure and calculate quantities of all materials and compare/confirm those to quantities provided by design, Architects, Engineers, as well as Job Superintendents.
  • Record items to be ordred in an Excel spreadsheet -"take-off/scope".
  • Request quotes and comare pricing to recent orders and obtain approval for pricing.
  • Create purchase orders, sales orders and stock transfers in SAP system.
  • Review and confirm order acknowledgments provided by vendors after placing orders; including acknowledgment of delivery dates, accuracy of materials ordered, quantities and pricing.
  • Maintain spreadsheet take-offs, or scope of work, to include changes that may occur throughout the job.
  • Provide specification sheets to Job Superintendents for plumbing, mechanical and electrical items.
  • Communicate with Job Superintendent or Project Manager to confirm required dates of materials needed throuhhout the job, as changes may occur.
  • Communicate with vendors regarding lead times, status of orders, expedition of orders to meet required dates, as well as, tracking information when materials ship.
  • Work with DI Supply Warehouse Manager to schedule supply trucks to deliver materials in stock at Supply to jobsites.
  • Schedule pickups and deliveries with various freight companies for purchase orders; whether from vendor to vendor, vendor to DI Supply or vendor to jobsite.
  • Communicate with vendors and/or freight companies when the issues of inaccurate, damaged or defective item(s) occur.
  • Provide pictures and/or necessary documentation to vendors, to confirm issues when they arise.
  • Coordinate return of damaged or defective item(s) and delivery of the replacement(s); specific actions taken depend on the circumstance of how the item(s) became damaged or defective.
  • Follow up with the vendor to confirm credit has been applied, when applicable.
  • Maintain communication within department and jobsites by keeping all parties involved informed of ongoing changes to plans or specifications.
  • Respond to request for information on materials or deliveries to inquiring parties.
  • Gather information/specification sheets from vendors and set up new materials in SAP when required as well as requesting new vendor setup when necessary.
  • Ensure Drury Brand Standards are being followed.

General Knowledge, Skill and Ability

Bachelor Degree in business, a related field, or equivalent experience.

  • Team player who works productively with a wide range of people.
  • Motivated self-starter, comfortable in fast-paced environment.
  • Manages time effectively and adapts quickly to changing priorities.
  • Experience with blueprints/design/layout.
  • Knowledge of Excel and SAP

Drury Hotels
Full time
Cape Girardeau, Missouri 63701, US