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Clerk, GG-0303-04/05- Census- External- JMW


  • Duties
    Help Duties Summary

    This is an open continuous announcement. The initial cutoff date for referral is February 5, 2018. After this date, additional referral lists will be created as vacancies are available.

    This vacancy is for a Clerk position in the Chicago Region, initallylocated in the Chicago Regional Office in Oak Brook, IL and later in the Chicago Regional Census Center, located in Chicago, IL.

    This vacancy is advertised under 2 different announcements. Please read the "Who May Apply" section carefully to determine your eligibilty. If you are not eligible under this announcement, please see RCC2020CHI-2018-0010, Clerk, GG-0303-04/05, Census-INT-JMW.

    Term Appointment: This is a Term Appointment, initial appointment is not to exceed (NTE) 2 years. This appointment may be extended at management's discretion.

    A trial period may be required.

    Relocation expenses will not be paid.

    The work schedule for this position is Mixed Tour. With a Mixed Tour work schedule, an employee may be changed between full-time, part-time and intermittent work schedules to accommodate fluctuating workloads and is subject to a signed agreement.
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    Responsibilities

    The individual selected for this position will:
    • Perform administrative activities such as following up on requests for information, ensuring the correct material is provided, and distribution of office materials and incoming mail. Maintain correspondence files.
    • Monitor personnel/payroll processing activities, resolve and recommend corrective actions using an automated system.
    • Communicate with internal and external customers, answering inquiries regarding office procedures, respond to multiple customer demands.
    • Creates memoranda and correspondences, reviews for accuracy and procedural compliance on personnel and payroll documentation based on rough drafts or verbal instructions.
    • Uses office automation software such as database or spreadsheet to enter, revise, sort or calculate, and retrieve data; graphics software to provide graphic symbols, charts and graphs.
    • Operates various office machines such as the copy machine.



    Travel Required
    Not required

    Supervisory status
    No

    Promotion Potential
    05

    Who May Apply This job is open to… All qualified United States citizens.
    Questions? This job is open to 1 group.

  • Job family (Series)
    0303 Miscellaneous Clerk And Assistant

    Similar jobs
    • Clerks, Document
    • Clerks, Office, General
    • Document Clerks
    • General Office Clerks
    • Office Clerks, General


  • Requirements
    Help Requirements Conditions of Employment
    • U.S. citizen.
    • Suitable for Federal employment.
    • Registered for Selective Service if applicable. (www.sss.gov)
    • Must be 18 years or older to be hired

    Applicants must meet all qualification requirements by the closing date of this announcement.

    Qualifications
    Minimum Education Requirement: To be minimally qualified for this position applicants MUST have a typing proficiency of at least 40 words per minute with 3 or fewer errors based on a five-minute sample.

    AND

    GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; OR two (2) years of education above the high school level; OR a combination of both general experience and education as explained below. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

    General experience is defined as progressively responsible clerical, office, automation, or other work that indicates the ability to perform the duties of a student trainee (clerk - office automation). Examples of general experience include: producing, storing, retrieving, and printing documents using word processing hardware and software; sorting, calculating, and retrieving information from electronic databases or spreadsheets to produce reports, charts, and graphs; answering office telephones and referring calls to appropriate staff; sorting, filing and retrieving materials in alphabetical, numerical or chronological order; operating a copying machine; collating and stapling materials.

    Specialized Experience: For the GS-05, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-04 in the Federal service. Experience for this position includes:

    Experience in using computers for word processing, databases and automated systems for programmatic information, action item tracking, and document control.

    OR

    Education Substitution: Successful completion of a full 4-year course of study in an accredited business, secretarial, or technicial school, junior college, college or university may be substituted for the required experience for the grade 05. Equivalent combinations of successfully completed post-high school education and experience may be used to meet qualifications.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education

    Additional information

    The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.
    • VRA
    • 30% or more disabled veteran
    • Person with Disability
    The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office at 301-763-4060. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339. The decision on granting reasonable accommodation will be on a case-by-case basis.

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    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

    How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.

    Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold).

    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
    • Knowledge of administrative support components, operations, and duties.
    • Ability to communicate effectively in person and in writing.
    • Skill in utilizing various office automation and tracking systems.
    For more information on category rating, please go to:
    http://www.hr.commerce.gov/s/groups/public/@doc/@cfoasa/@ohrm/documents/content/prod01_009474.pdf

    We recommend that you preview the online questions for this announcement before you start the application process.

    To preview questions please click here .

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    Background checks and security clearance

    Security clearance
    Not Applicable

  • Required Documents
    Help Required Documents

    A complete application consists of the following:
    • Resume showing relevant experience; cover letter optional. Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.
    • Veterans' Preference Documentation: Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to: http://www.fedshirevets.gov/job/vetpref/index.aspx .
    • Education Documentation: If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. This also applies to Census Bureau employees. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information.
    You are not required to submit official documents at this time; copies are sufficient.

    Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - http://www.ed.gov/international/usnei/us/workrecog.doc You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

    If you are relying on your education to meet qualification requirements:
    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Help Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    Help How to Apply

    Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    To apply on-line, you must complete and submit an application by accessing the USAJOBS website at http://www.usajobs.gov/ . To begin, click the "Apply" button and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. (After registering in your USAJOBS account and clicking "Submit," you will automatically transition to the Department of Commerce's specific site where you will complete your application. You must click "Submit" at the end of the application process to send your application for consideration.)

    To return to your saved application, log in to your USAJOBS account at http://www.usajobs.gov/ and click on "Applications." Click on the position title, and then select "Update Application."

    If you have problems completing your online application, including problems submitting your supporting documents, please contact the Help Desk by email at [email protected] or by phone at 866.656.6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET.

    Applicants are strongly encouraged to apply online; however, if you are unable to apply online, please contact:

    Jodine Wysocki @ [email protected]

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    Agency contact information Jodine Wysocki

    Phone
    630-288-9200
    Fax
    630-288-9288
    Email
    [email protected]

    Address

    BUREAU OF THE CENSUS
    1111 W 22nd St
    Suite 400
    Oak Brook, Illinois
    United States

    Learn more about this agency
    Next steps

    You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at http://usajobs.gov/ and clicking on "Applications." The status will be visible next to the corresponding positions. The four points of notification are:
  • Application Received or Application Incomplete;
  • Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
  • Referred or Not Referred; and
  • Selected or Not Selected
  • By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.

    You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

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  • Fair & Transparent
    Fair & Transparent
    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
    Equal Employment Opportunity Policy

    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
    • Equal Employment Opportunity (EEO) for federal employees & job applicants

    Read more Reasonable Accommodation Policy

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

    Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
    • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
    • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
    • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.


    You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

    Learn more about disability employment and reasonable accommodations or how to contact an agency.

    Read more Legal and regulatory guidance
    • Financial suitability
    • Social security number request
    • Privacy Act
    • Signature and false statements
    • Selective Service
    • New employee probationary period



This job originated on www.usajobs.gov . For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/489575200 . Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Company
U.S. Census Bureau
Posted
03/19/2018
Type
Full time
Location
Hinsdale, Illinois, US