Accounts Payable Clerk

Job PurposeProcessing the payment of suppliers by performing supplier payment reconciliations and processing invoices/credit notesKey Duties and ResponsibilitiesCreditors initiating correct payments, on-timeMaintain supplier detailsVendor master data forms for suppliers (new suppliers or amendments) are reviewed and accurateBank details requested for existing vendors changing bank accountsProcess supplier paymentsPurchase Order (PO) non-stock invoices matched to purchase order and goods receipt note and authorization per matrixPO stock invoices matched to indent order, good receipt note and authorization per matrixDirect payment invoice is matched to general ledger code, country code and authorization per matrixPayment values and supporting documentation match payment proposalsWeekly and monthly payment runs conducted in accordance with supplier termsCertified copies of invoices are requested when necessaryCoding of expenses are checked and verified before batch is processedReview and reconcile paymentsAccounts reconciled between supplier statement and supplier balance on ERP on monthly basisReconciliations are completed before payment madeQueries relating to non-receipt of documentation or credits due from suppliers followed up before next paymentReconciliations are filed on a monthly basisRebates, trade advertising and pricing claims are paid in accordance with information received from Deals & Discounts ManagerOther month-end processesEnsure monthly accrual schedules are compiled and sent to the accounting team for outstanding commitmentsEnsure all monthly offset journals/transactions are processed before month-end closeMaintain Outstanding Invoice Report and ensure queries are resolved /cleared and invoices processedMaintain/manage Accounts Payable age analysis and ensure invoices are paid according to supplier payment termsManage and Maintain Supplier Portal and Supplier ERP integrated processingEnsure internal stakeholders and suppliers proactively submit and upload invoices and supporting documents on Supplier PortalEnsure supplier payment details (and remittances) are kept up to date on Supplier PortalEnsure daily ERP integrated invoice processing is completedProductive relationships with internal and external stakeholders maintainedCoordinate with all internal PR departments and business functionsInternal stakeholders given accurate financial information when required Business is notified of payments and outstanding accountsCollaborate with external agenciesCreditors receive assistance and informationKey Competencies and ExperienceKnowledge, Skills and Attributes: Functional and Technical CompetenciesManagement Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Legal, Taxation & Compliance Issues, Accounting Principles & Standards, Management Information Skills, Planning and OrganizingBehavioral CompetenciesEffective Decision Making, Planning and Organizing, Teamwork, Communication, Technical Expertise, Big Picture Thinking, Change Management, Making Things Happen, InitiativeQualifications and Experience:Minimum Educational Requirements and Work Experience:Relevant tertiary qualification (Accounting diploma)5 years experience in Accounts Payable role or similar financial roleJD Edwards (ERP) experience advantageous
Johannesburg, GT, ZA