Administrator (Assupol Community Trust)

Company Assupol Life Reference # A Published 07/04/ Contract Type Contract 36 Months Salary Market Related Location Menlyn, Gauteng, South Africa Duration 36 Months Introduction Provide professional secretarial, administrative & support to the Community Trust Team Job Functions Administration Industries Ngo / Non-Profit Specification 1.Co-ordination of departmental communicationLiaise between managers, team and other teamsFollow-up on responses and reports from managers Handle and screen all incoming telephone calls and respond appropriatelyAttend to normal telephonic enquiriesManage in- and outgoing faxesManage in-and outgoing postDepartment communication20%2.Perform secretarial duties and administration Manage the diary Prepare, manage and control the departmental budget Prepare and consolidate reports Prepare documentation e.g. reports, presentations and memosAssist with the collation of supervision documents to ensure records are submitted to HR on timeDraft letters Distribute documentation e.g. reports and memosCompile and co-ordinate departmental eventsPhotocopy documents Liaise with internal and external stakeholders and executives, directors, committee members and others, where appropriate Assistance with the organisation of internal and external meetings prior to and during the eventCoordinate arrangements for visitors, as necessaryPreparation for meetings: Preparation of meeting packs (agenda, minutes and other required material)Take minutes at meetings and distribute minutes where necessaryMake travel and accommodation arrangements when required60%3.General office administrationMaintain files and record keeping systems Order appropriate stationary for officeEnsure office have sufficient groceriesEnsure photocopier- and fax machine is in working order for all to useLogging of Service Desk requests to the Facilities and IT departmentsEnsure payment of all service providersAssist with adhoc duties 20% Requirements FORMAL EDUCATIONMatricSecretarial Diploma TECHNICAL/LEGAL CERTIFICATION Advanced MS Office Outlook, Excel, Word, PowerPoint (Intermediate)EXPERIENCE 2 years as a PA/Admin Support Job Closing Date 21/04/ Share on
Pretoria, GT, ZA