HR Administration Manager

Responsible for providing a dedicated HR administrative service to the People & Recruitment team which supports corporate objectives and enables other functions within the Group to achieve their goals in accordance with good HR practice.


Responsible for the Line Management of 2 x Recruitment and HR Administrators.


MAIN RESPONSIBILITIES

1. Support the People & Development team with all departmental administration being responsible for ensuring that the business processes are as efficient as possible.

2. Overseeing a busy People & Development Inbox and distributing queries accordingly.

3. Overseeing and co-ordinating 2 x People Administrators assisting with:

  • Recruitment & Onboarding
  • Preparation of job descriptions and job adverts, ensuring they are advertised promptly
  • Organising interviews
  • Preparation and distribution of employment contracts
  • Vetting of successful candidates
  • Liaising with internal managers on the start date of new joiners

Organising the onboarding of new joiners including creating records on Workday ad setting up new employee files

Co-ordinating and distributing the New Starters List and Leavers List

Calculating annual leave entitlement for leavers of the Company

Processing of departmental invoices

4. Updating letter templates, HR policies and procedures.

5. Authorising legal dockets for Contracts of Employment prior to Managing Director approval.

6. Approve invoices

7. Purchasing stationery & office items.

8. Ad hoc duties / projects as requested by Senior People and Development Managers/Executives

IDEAL PERSON SPECIFICATION

1. Strong office co-ordination experience in a fast-paced HR environment

2. Previous experience of using HR systems is essential, ideally Workday.

3. Experience with issuing employment contracts, updating HR policies / procedures.

4. Strong project management experience with the ability to manage stakeholders

5. Strong inter-personal skills combined with a requirement to ensure confidentiality

6. Must be a team player with a willingness to help others.

7. Flexible, organised and calm approach to work is essential.

8. Good working knowledge of Microsoft Word and Excel is essential.


Posted
05/01/2022
Location
East London, England, UK