Accounts Payable Associate

The role of the Accounts Payable Associate is to maintain a relationship with our internal customers as well as our Domestic and Global vendors and to coordinate efforts to ensure invoices are paid in a timely manner.

Responsibilities

• Verifies the validity of invoices received
• Ensures proper approvals are received prior to payment
• Enters invoices in SAP for payment, ensuring proper cost center and general ledger coding
• Researches and follows through with vendor requests for outstanding invoice payments
• Provides internal customers with payment status upon request
• Processes Royalty and Commission entries for payment
• Prepares weekly check runs for all company codes
• Pulls invoices and attaches check copies to be filed
• Notifies Vendor Owner of any changes to a vendor address, bank account for wires, name or any other pertinent information
• Assists with Accounts Payable reconciliation and follow up on open items
• Prepares/provides necessary accounts payable documents for internal and external audits, General Accounting and Tax Department needs
• Prepares accounts payable documents for archiving
• Cross-trains on all applications involved in payment process (i.e., Concur Invoice, SAP ECC, etc)
• Continuously analyzes and provides process improvement recommendations to enhance efficiency and effectiveness of the department
• Provides support for key finance projects, initiatives and technology implementations
• Provides additional support to the finance team as deemed necessary

Knowledge, Skills, Abilities and Behaviors

• Excellent communication and organizational skills
• Thoroughness and exacting attention to detail
• Effective organization and planning skills
• Enthusiastic, positive person who embraces work with a sense of urgency and persistence
• Proficient in MS Office - Word, Excel, PowerPoint and Outlook; Strong MS Excel Skills preferred
• SAP Concur & SAP ECC experience preferred

Education and Experience

• Bachelor's Degree in Business Administration; relevant job experience in lieu of degree will be considered
• Zero (0) to Two (2) years of Accounts Payable or other finance related experience Required

Travel Requirement

• 0% to 5%