Construction Project Coordinator- Turner

Turner Construction is the leading construction general contractor with a 117 year history spanning iconic projects around the globe. For the past 40 years, Turner's Seattle office has helped shape our local skyline with projects such as Century Link Field, the Seattle Aquarium, and Two Union Square.

We are looking for a detail-oriented, motivated, independent worker who thrives at being the linchpin and public face of the site office for a significant commercial construction project. As a valued member of the construction project team on site, the successful candidate will have excellent multi-tasking and service-oriented communication skills. This position requires the candidate to juggle competing demands, meet deadlines, coordinate with cross functional teams (clients, subcontractors, vendors, and labor), and manage contracts.

Competitive applicants will attach a cover letter/resume that outlines any experience with a construction contractor, architectural firm, or similar employers; document control, contract management, and administrative procurement functions; and maintenance/tracking of labor hours, materials, schedules, bid packages, submittals, etc. in spreadsheets or other software. 

Essential Duties & Responsibilities*:

Assist Project Managers with initial project setup.
Provide general office maintenance and cleaning as necessary. 
Support the project staff as needed.
Assist in assembly of bid packages as requested.
Prepare and issue subcontracts and insurance requirements
Review insurance on a weekly basis to maintain updated information.  
Distribute all paperwork to appropriate person(s).

Responsible for day-to-day facilities management, including lighting, heating, repairs, etc. Act as liaison with building management, as appropriate Oversee/process day-to-day administrative items; mail, overnight mail, packages, expense reports, checks, etc.
Negotiate the purchase of office supplies, furniture and equipment. Oversee the maintenance of office equipment and act as point of contact for vendors and service technicians
Complete special projects by organizing and coordinating information and requirements; planning, arranging and meeting schedules; monitoring results.
Create and maintain project files
Project Manual development and responsibility
Assist in the preparation of assigned spreadsheets based on template provided
Assist Operations in creating the general and special conditions, safety requirements and scope requisitions for each project
In conjunction with Project Team, develop, execute, and monitor Risk Management Plans where/when required.
Input, generate and track purchase orders, work orders, service agreements, bare rental agreements in SAP.

Track project specific insurance and P&P bonding.
Complete review of insurance on a weekly basis.
Assist Accounting in obtaining all paperwork from subcontractors and vendor so that payments will be released promptly.
Assist Project Manager with preparation of project meeting minutes and punch list tracking if requested.
Track and maintain logs for Insurance, Subcontract Status Report and Closeout for projects.

Review project close-out check list with Project Manager.
Email subcontractors to obtain all items necessary to complete the Operation and Maintenance Manual.
Notify Project Manager of progress of close-out manuals regularly.
Complete Operation and Maintenance Manual and forward as directed by Project Manager.

Job Requirements:

Qualifications: Two or more years' experience in general office responsibilities and procedures, preferred experience with a contractor, architecture firm, or similar. Experience with document control and contracts preferred. Excellent communication skills across diverse populations required. Self-starter with high degree of personal accountability and ability to multi-task required. Working knowledge of Microsoft Word and Outlook; Excel and PowerPoint. Must be able to work independently and as a part of a team. Ability to learn and adapt to new software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel or crouch. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance visions, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The initial assignment for this position may be in Bellevue. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate.

*May perform other duties as assigned.

Turner is an Affirmative Action and Equal Opportunity Employer minorities / females / veterans / individuals with disabilities/ sexual orientation / gender identity.
VEVRAA Federal Contractor

Full time
Seattle, WA 98134, US