HR and WHS Administrator

Your duties and responsibilities:

• Develop HR and WHS promotional information and circulate to internal stakeholders and apprentices, including the ETI monthly newsletter;
• Minute relevant meetings;
• Assist in developing HR and WHS reports
• Assist with document and project audits;
• Submit and assist with submission of invoices;
• Work with in our HRIS system to complete administrative tasks like logins/profiles, personal detail updates, training records;
• Document control including, revision and formatting to streamline templates;
• Assist in the preparation and distribution of manuals, policy and procedure updates, notices and instructions as required;
• Participate in research and analysis;
• Ensure relevant records/files are maintained to document accurate data and compliance requirements are met;
• Assisting with any ad-hoc administrative duties.
• All administrative tasks regarding internal employee training, including booking, catering, room set up, resource procurement/development, and other duties.
• Be the first point of contact for the HR Inbox
• Assist with preparation and support of the monthly staff meetings;
• Recruitment support, including phone screens, interview scheduling, reference checks, police clearance, other duties;
• Onboarding administration, including notifying payroll, IT, and the hiring manager;
• Administering and tracking change of condition forms/letters;
• Support with the induction process including managing the induction checklists.
• Assisting with administrative injury management tasks such as booking/moving medical reviews if required
• Communication with stakeholders, injury management cases, external parties.
• Scheduling and organising of WHS activities and events.
• Successful candidate will be requested to obtain a National Police Clearance.

What you'll need to succeed:

• Timely and accurate record keeping.
• Excellent written and verbal communication and interpersonal skills.
• Issue resolution and problem solving.
• Capacity and flexibility to handle the unexpected or unfamiliar.
• Responsive and professional.
• Interpersonal skills and capabilities in relationship building.
• Proactive and decisive.
• Ability to exercise tact, discretion and sound judgement in dealing with sensitive and complex issues.
• Able to maintain confidentiality at all times.
• Experience with MS Office suite
• Record keeping and data input experience
• Experience working to tight deadlines and timeframes
• Maintenance of databases
• Microsoft Office including excel and word processing
• Experience in HR or WHS

What we offer:

• Competitive salary and benefits
• Free parking
• Purchased Leave
• Salary Sacrifice
• Employee Development
• EAP
• Access to discounted gym membership, health insurance and Hyundai's vehicle fleet

ETI is committed to a safe, diverse and inclusive workplace environment. We value and respect people of all ages, genders, diverse backgrounds, the LQBTIQA+ community and people living with disability.

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