Posted 20 days ago
Description
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1569
The Department of Energy, Environment and Climate Action (DEECA) takes a community-centred approach engaging communities and key stakeholders in decisions and policies that affect them.
The Legal and Legislation Division is a critical partner to DEECA’s policy groups responsible for designing and delivering services and programs.
This is a permanent ongoing position to support the Division and contribute to reforming and developing innovative operational processes within a supportive team culture and dynamic work environment.
About the job
- Efficiency & practice operations – support the effective functioning of the division by delivering improvement, innovation and best practice initiatives under direction of the Legal Operations Manager.
- Delivery – Support practice management and divisional operational activities including mailbox management and governance, supporting the triaging and allocation of new work received, diary management for two Directors, records maintenance, onboarding and offboarding processes, high quality reporting, invoice management and contribution to projects geared at streamlining innovative, automated systems, processes and reporting tools.
- Playing a critical role in the effective functioning of the Department’s in‑house legal team by supporting practice operations (governance of legal procurement and information and data management, generating quality and accurate reports, legal matter administration and general project support) and diary management supporting two Deputy General Counsels / Director, Legal and Director, Legislation.
- Supporting the implementation of process improvement initiatives
- Supporting good governance, innovation, digital transformation and simplification of systems and processes.
Specialist/Technical Expertise/Qualifications
- Demonstrated experience in a dynamic business support role to senior stakeholders, preferably within the Legal industry OR legal operations/legal practice business support, coordination or administration role within a legal or regulatory environment such as a law firm, or in‑house practice required.
- Demonstrated experience supporting a senior lawyer or executive in an environment requiring management of competing priorities is highly desirable.
- Demonstrated proficiency using technology and systems in an office environment at an intermediary to advanced level, with demonstrated strong capability in SharePoint, Excel, Word and Outlook to store and present information effectively, is highly desirable.
- Strong interpersonal and communication skills including the ability build rapport and trust with senior level stakeholders.
- Strong initiative and continuous improvement outlook.
This is an ongoing position. The work location for this position is 2 Lonsdale Street, Melbourne with hybrid work arrangements available.
Preferred candidates will be required to undertake pre‑employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.
A Diverse, Inclusive and Flexible Workplace
DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.
