Administrative Assistant, Air & Sea

Job Req Number: 111531

Time Type: Full Time

Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family.

DSV Air & Sea is seeking to hire a skilled and passionate Receptionist for Port of Brisbane.

Receptionist is the first point of contact for visitors and customers, delivering exceptional customer service both face‑to‑face and over the phone. This role also provides vital administrative and data entry support to ensure the smooth and efficient operation of the branch.

Responsibilities

• Greet visitors professionally, manage sign‑in/sign‑out processes, and ensure compliance with OHS, security, and ABF requirements, including issuing visitor badges and PPE where required.
• Answer incoming calls promptly and direct enquiries to the appropriate teams or individuals.
• Manage office mail, courier services, and incoming/outgoing deliveries, ensuring items are received and distributed to the correct areas.
• Coordinate office supplies, warehouse consumables, uniforms, and stationery through cost‑effective monthly ordering.
• Organise catering and support site meetings and events as required.
• Support branch teams with administrative tasks, including data entry, reporting, invoicing, and finance‑related processing.
• Raise client invoices and manage the allocation of supplier invoices within DSV’s finance systems.
• Coordinate building maintenance and repairs and support QHSE administration, including meeting documentation, Vault reporting, and data entry as directed.

Qualifications

• Strong customer service and public‑facing communication skills, with a professional and welcoming approach.
• High attention to detail and the ability to manage multiple tasks efficiently.
• Confident using technology, including telephone systems and word processing software.
• Well‑organised, reliable, and able to support a busy office environment.
• Previous experience in a receptionist or administrative role is advantageous.

EEO Statement

At DSV, we believe diversity gives us a competitive edge and as such we value the diverse backgrounds and experiences that people bring to our business. We welcome everyone from all walks of life including First Nations Peoples, Veterans, and people of all ages, genders, and abilities. Everyone should feel welcome here. We want a team that is as diverse and dynamic as our communities.

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