Executive Assistant

Sodali & Co is a recognised global capital markets stakeholder advisory firm, serving over 2,000 clients in more than 65 countries. The Firm advises a diverse and global client base including many of the world’s largest companies. Formed by the mergers of several market‑leading capital markets stakeholder engagement consultancies, Sodali is the largest global shareholder services firm in the world. The Firm operates out of three global headquarters in New York, London, and Sydney and is supported by 12 regional offices in major financial capitals around the world.

Sodali provides a full suite of shareholder, sustainability, and strategic communications advisory services that, together, enable the Firm to deliver clients differentiated insights, integrated expertise, and bespoke advice to address complex interconnected issues, identify and capitalize on strategic opportunities, and drive successful business outcomes.

Practice Group Summary

• Shareholder Advisory services include M&A Advisory, Activism Preparation and Defense, Board Governance Services, Corporate Governance Advisory, Proxy Solicitation, Capital Markets Intelligence, Global Debt and Bondholder Services, and Stakeholder Research.
• Sustainability services include ESG Assessment, Strategy & Implementation, and Communications Advisory.
• Strategic Communications services include Corporate Communications, Financial and Transaction Communications, Investor Relations, Public Affairs and Campaigns, Crisis and Special Situations, and Research.

The Opportunity

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and strategic support to the Group Chief Commercial Officer (GCCO). This role is critical in ensuring the effective and efficient operation of the Commercial function through exceptional coordination, communication, and stakeholder management.

The ideal candidate will be a trusted partner who can anticipate needs, manage competing priorities, and operate with a high degree of professionalism and confidentiality.

Key Responsibilities

• Provide high-level administrative support to the Group Chief Commercial Officer, including complex calendar management, travel coordination, and inbox management.
• Act as a key point of contact, managing communications with internal and external stakeholders in a professional and timely manner.
• Coordinate executive and leadership meetings, including agenda preparation, minute‑taking, and tracking of actions and deliverables.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
• Anticipate the needs of the GCCO and proactively address issues to ensure smooth day‑to‑day operations.
• Identify opportunities to improve processes and enhance efficiency within the Commercial function.

Qualifications

• 5+ years of Executive Assistant experience supporting C‑suite or senior executives, ideally within a fast‑paced or corporate environment.
• Proven ability to manage complex schedules, competing priorities, and high‑volume workflows with accuracy and efficiency.
• Strong experience preparing executive‑level presentations, reports, and correspondence.
• Exceptional organisational and time management skills with a high level of attention to detail.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
• Strong interpersonal and communication skills, with the ability to build relationships across all levels of the organisation.
• High level of discretion, professionalism, and emotional intelligence.
• Proactive, solutions‑focused, and able to work autonomously with minimal direction.
• Comfortable working in a fast‑paced, evolving environment where priorities may shift.
• Willingness to support occasional travel coordination and work outside standard hours when required.

Sodali & Co is proud to be an Equal Opportunities Employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels valued and respected. We welcome applications from all qualified individuals regardless of race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, age, disability, or veteran status. We are committed to providing reasonable accommodations to support candidates with disabilities or access needs throughout the recruitment process.

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