Executive Assistant, BevChain

Executive Assistant, BevChain at Linfox

Here at BevChain, a wholly‑owned subsidiary of Linfox, we are leaders in beverage supply‑chain solutions. We partner with major customers, including top beer, wine, spirits and non‑alcoholic brands across Australia. Our mission is to give our customers a competitive advantage through safety, sustainability and operational efficiency. Linfox’s scale and logistics network support BevChain in delivering innovative solutions. Join us and create a career to be proud of.

What does the job look like?

• Serve as the primary point of contact for the President, managing and prioritising urgent matters to optimise executive time.
• Oversee complex diaries, coordinating and negotiating meetings and appointments across competing priorities.
• Manage end‑to‑end travel arrangements, including itinerary planning and coordination.
• Process expenses, ensuring timely reconciliation, accuracy and adherence to company policies.
• Handle office management tasks, including facilities coordination and supplies management.
• Lead the planning and execution of events and special projects, creating impactful PowerPoint presentations, reports, documents, agenda materials and corporate functions.
• Prepare, review and manage high‑level communications with accuracy and timeliness to support critical business needs.

Are you the one?

• 5+ years’ experience supporting senior executives (Executive Assistant, Project Coordinator or similar).
• Exceptional organisational and time‑management skills, with the ability to multitask and prioritise effectively.
• Outstanding written and verbal communication skills, enabling clear, confident interactions with stakeholders at all levels.
• Strong research and analytical skills to provide insights that support informed decision‑making.
• High in Microsoft Office, especially in creating engaging PowerPoint presentations.
• Ability to adapt quickly, remain calm under pressure and manage shifting priorities with ease.

What's in it for me?

• 12 weeks paid parental leave and a return‑to‑work bonus for eligible employees.
• Career development opportunities and mentoring programmes.
• Access to a range of benefits across dining, adventure, travel, health and well‑being.
• The chance to work in a high‑performing team where your contributions truly make an impact.

Further information

You will be required to meet BevChain’s employment criteria, which may include a criminal history check, a full medical and a drug and alcohol test.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Transportation, Logistics, Supply Chain and Storage

Location

Auburn, New South Wales, Australia (Head Office)

At Linfox, we provide an inclusive and diverse workplace where our people can perform at their best. We welcome applications from people of all backgrounds, identities and perspectives, including Aboriginal and Torres Strait Islander peoples.

Sound like you? Please click the apply button to submit your application and resume. We kindly request no unsolicited resumes or approaches from recruitment agencies. Linfox is not responsible for any fees related to unsolicited resumes.

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