Posted 16 days ago
Description
Executive and Personal Assistant
We are seeking a highly organised, proactive, and discreet Personal Assistant & Executive Assistant to support a Senior Executive in both professional and personal capacities. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is a trusted partner who anticipates needs, takes initiative, and ensures seamless day‑to‑day operations.
About the Role
Executive Support
- Manage and prioritise the executive’s calendar, appointments, and meetings.
- Prepare agendas, take minutes, and coordinate follow‑up actions.
- Draft, proofread, and manage correspondence, reports, presentations, and documentation.
- Coordinate domestic and international travel, including itineraries, bookings, and logistics.
- Handle confidential information with discretion and professionalism.
- Liaise with internal stakeholders, clients, board members, and external partners.
- Assist with project management, tracking deadlines and deliverables.
- Prepare briefing notes and ensure the executive is well‑prepared for meetings and events.
Personal Assistance
- Manage personal appointments, errands, and household administration as required.
- Coordinate personal travel, events, and family logistics.
- Assist with purchasing, bookings, gift management, and personal tasks.
- Maintain confidentiality and exercise sound judgement in all personal matters.
Operational & Administrative Support
- Organise files, records, and information for easy access and retrieval.
- Manage expenses, reimbursements, and budget tracking.
- Assist with task prioritisation and workflow optimisation.
- Support organisational systems, processes, and improvements.
About You
- Previous experience as a Personal Assistant, Executive Assistant, or similar role.
- High‑level organisational and time‑management skills.
- Strong written and verbal communication skills.
- Competency with Microsoft Office and general digital tools.
- Ability to work independently, manage competing demands, and meet deadlines.
- High degree of discretion, confidentiality, and professionalism.
- Excellent problem‑solving skills and attention to detail.
- Experience in supporting C‑suite or Senior Executives.
- Project coordination or administrative management experience.
- Ability to adapt to changing priorities and responsibilities.
- Experience across corporate, community, or multi‑business environments.
- Opportunity to work closely with executive leadership.
- Diverse, dynamic role with both professional and personal support duties.
- Flexible working arrangements (if applicable).
Tardis Indigenous is committed to building inclusive, culturally safe teams and we encourage applicants from all backgrounds to apply.
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