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Executive Assistant - CFO


Work Schedule/Days:  Day / Monday - Friday 
Employment Type:  Full-Time

JOB SUMMARY

Provides executive-level administrative support for the Executive Team.

EDUCATION

  • High school diploma or equivalent

CERTIFICATION SUMMARY

  • No professional certifications required

EXPERIENCE*

  • 7 years of administrative experience for C-level executives

PREFERRED QUALIFICATIONS*

  • Bachelor’s degree in Business, Healthcare, or related field

KNOWLEDGE SKILLS & ABILITIES*

  • Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
  • Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
  • Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
  • Experience coordinating large-scale executive- and board-level committee meetings and retreats
  • Demonstrated ability to create professional-level presentations

JOB RESPONSIBILITIES*

  1. Maintains calendar and appointment scheduling and works with leader to effectively manage time.
  2. Schedules meetings, retreats, locates meeting rooms or outside spaces, orders snacks/meals, develops agendas, invites participants, maintains minutes, greets visitors, prepares materials, checks audiovisual and room setup, and confirms reservations if outside.
  3. Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
  4. Approves expense reports as assigned by leader.
  5. May serve on special projects, committees, or act as manager or department representative.
  6. Screens incoming telephone calls, follows through when possible, and manages relationships with outside vendors and internal staff and leaders.
  7. Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
  8. Processes all invoices for payment and reconciles the financial spending transaction listing on a monthly basis.
  9. Provides backup when other Executive Assistants are out or need assistance.
  10. Opens, distributes, reads/handles mail  and emails as requested or required.
  11. Maintains assigned staff vacation, birthday, and celebration schedules.
  12. Maintains an up-to-date electronic and paper filing system.
  13. Coordinates and communicates all relevant activities of leader with project managers and consultants.
  14. Supports Project Consultants and Project Managers to deliver the needs of the leader.
  15. Partners with other Executive Assistants to maximize the effectiveness and efficiency of time with leaders.

SYSTEM RESPONSIBILITIES*

Safety: Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Responsible for the reporting of employee/patient/visitor injuries or accidents, or other safety issues to the supervisor and in the occurrence notification system.

 

Compliance: Monitors and ensures compliance with all regulatory requirements, organizational standards, and policies and procedures related to area of responsibility. Identifies potential risk areas within area of responsibility and supports problem resolution process. Maintains records of compliance activities and reports compliance activities to the Compliance Office.

 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification.  They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.

PHYSICAL DEMANDS*

Bending/Stooping - Occasionally (activity or condition exists up to 1/3 of time)

Climbing - Not Present

Lifting - Occasionally (activity or condition exists up to 1/3 of time)

Pushing/Pulling - Occasionally (activity or condition exists up to 1/3 of time)

Sitting - Constantly (activity or condition exists 2/3 or more of time)

Standing - Occasionally (activity or condition exists up to 1/3 of time)

Walking - Occasionally (activity or condition exists up to 1/3 of time)

Ability to lift up to 15 lbs independently not to exceed 50 lbs without assistance

Hearing/Speaking - Effective communication with employees, supervisors/managers and staff. Effective communications with patients and visitors, as required.

WORKING CONDITIONS*

No potential for exposure to blood and body fluids

 

About Us:

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow.

With 3 hospitals, 28 neighborhood locations and a total of 638 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 70 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report.

Children’s has been ranked on Fortune magazine’s list of “100 Best Companies to Work For” for thirteen consecutive years and named one of the “100 Best Companies” by Working Mother magazine. We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country. Connect to our mission of making kids better today and healthier tomorrow. 

Have questions about the recruitment process?  Check out What to Expect.

Requisition #:  30421     
Location:  Office Park (1600)  -  1600 Tullie Circle, Atlanta, GA  30329
Function:  Administrative/Clerical Supp - Administrative/Clerical Supp