Catholic Charities of the Diocese of Fresno

Catholic Charities of the Diocese of Fresno

Job Category

Project Management

Overview

Do you have the heart to serve the elderly? Do you possess problem-solving skills with attention to detail? Do you take pride in helping provide quality customer service in an office setting?

Description

Summary: Reporting to the Senior Companion Program Project Director, the Project Coordinator provides overall support to the Senior Companion Program (SCP). This includes data entry, conducting orientation/training for new volunteers, overseeing the daily operations of the program, managing, and preparing timesheets, and other duties as assigned by the Project Director. The Project Coordinator is responsible for ensuring that all programming supports the mission of Catholic Charities and is in compliance with the strategic direction of the agency as determined by the Board of Directors and the Bishop of the Diocese of Fresno.

Essential Duties and Responsibilities

Essential Duties and Responsibilities include but are not limited to the following- Other duties may be assigned.

• Implement the mission, vision, and values of Catholic Charities.
• Maintains a climate that attracts, keeps, and motivates qualified professionals and volunteers.
• Foster effective communication with other CCDOF staff members.
• Plans, organizes staff, directs, and implements programs/services in conjunction with the Project Director to meet Senior Companion Program goals and outcomes.
• Adheres and implements Internal Control Policies of the Senior Companion Program.
• Enter client data into Apricot Software.
• Recruit, screen, and conduct orientation training for new volunteers.
• Schedule and conduct placement interviews with client, caregiver, and/or case manager, and volunteer to ensure appropriate placement.
• Manage and monitor volunteers assigned to CCDOF station and those volunteers whose stations have closed.
• Oversee day-to-day office functions.
• Operate within the allocated program budget, prepare monthly stipend payroll, manage timesheets/mileage, and prepare stipend report.
• Maintain the database for volunteers, clients, and community contacts.
• Work within the Federal Guidelines and the AmeriCorps Seniors SCP Service Handbook.
• Coordinate recognition activities for Senior Companion Program volunteers.
• Track progress of participant work plans and initiate change when appropriate.

• Attend meetings, outreach, and purchase and load supplies for meetings.

Hires, trains and supervises office staff and recruits and trains volunteers.

Supervisory Responsibilities

The Project Coordinator is responsible for overall volunteer supervision of the AmeriCorps Seniors Senior Companion Program.

The recruitment, training and development of SCP volunteers fall under the Project Coordinator’s duties. Individual must carry out supervisory responsibilities in accordance with the organization's policies and applicable federal and state laws.

Knowledge, Skills, and Abilities

• Excellent knowledge in the implementation and monitoring of sound fiscal and operational management is critical.
• A strong, creative, and compelling speaker and leader with good personal and interpersonal communication skills.
• Demonstrates effective planning and facilitates cooperation and collaboration both internally and with community organizations.
• Character, integrity, and passion with a commitment to social justice, and provides inclusive, respectful leadership of Catholic Charities.
• A coalition builder who can instill a high level of accountability while also supporting team-based decision‑making.
• Exceptional organizational and administrative skills including the ability to think strategically, plan, set goals and objectives, and then organize and follow‑through.

Qualifications

A minimum of 2-3 years’ experience in nonprofit, social services, or elderly focused environment. Relevant experience will be considered that demonstrates leadership in the management of complex and dynamic organizations as well as broad exposure to organizational and fiscal management. A proven track record in general office management, community relations, case management, budgeting and fiscal management, supervision and human resources management is highly preferred.

Education and/or Experience

An undergraduate degree or an AA from an accredited college or university.

Language Skills

Ability to write reports and to communicate effectively both verbally and written. Bilingual Spanish/English

Mathematical Skills

Ability to budget, interpret and analyze financial statements. Payroll, mileage, and timesheet experience a plus.

Computer Skills

Must be able to use Microsoft Office especially Word and Excel as well as e-mail and Internet tools.

Other

The position requires the use of reliable transportation and may require the use of personal vehicle. Must have current valid Driver’s License, car insurance and reliable vehicle.

Must be willing to undergo and pass background check thru DOJ, FBI, and NSOPW.

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described below are a sample of physical demands that must be met by an incumbent to successfully perform the job duties and responsibilities associated with this position. Reasonable accommodation pursuant to the Americans with Disabilities Act may be made to enable an incumbent with disabilities to perform their job duties and responsibilities.

While performing the job duties and responsibilities of this position, an employee is regularly required to work indoors in an office or conference room setting and occasionally work outdoors in seasonal weather conditions; is required to speak on a one‑on‑one basis or in a group setting; and to listen to vocal or audio transmissions. Employees are also required to stand, walk, and sit for extended periods of time, consistent with a typical business office operation and social services agency. Employees will also be required to drive an automobile to and from appointments, meetings, and events. Furthermore, employees are expected to operate a variety of business office equipment including personal computers, laptop computers, printers, photo‑copy equipment, telephones, and audio‑visual equipment. Also, employees may occasionally be required to lift and/or move items weighing up to 20 to 25 pounds. Specific vision abilities required by this position include depth perception, color vision, and ability to adjust focus.

CATEGORY OF RISK TO BLOOD AND BODILY FLUIDS

1 _________ 2________ ____X_____

High Occasional Low

NOTE

• THE JOB DUTIES AND RESPONSIBILITIES LISTED IN THIS SPECIFICATION/JOB DESCRIPTION WILL BE REVIEWED WITH THE INCUMBENT AT THE TIME OF APPOINTMENT AND DURING EACH PERFORMANCE APPRAISAL.

Job Type

Full‑time

Salary

$17.00 per hour

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule

• 8 hour shift

Ability to commute/relocate

• Fresno, CA 93701: Reliably commute or planning to relocate before starting work (Required)

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