Global Travel & Expense/Finance Administrator

Job Requisition ID: 21108 

Department: Finance (DEPT_FIN) 


Dover Fueling Solutions (DFS), comprised of the most trusted names in the fuel industry, are global leaders in driving innovation for over 100 years. DFS, the industry's 1st end-to-end fueling solution, provides advanced fuel-dispensing equipment, including systems and payment, automatic tank gauging and wet stock-management solutions. The DFS business is comprised of industry leading brands including Tokheim, Wayne Fueling Systems, Fairbanks, ProGauge, ClearView and OPW Fuel Management Systems. We lead every market we serve with focused expertise, progressive thinking and customer-inspired innovation in order to push the boundaries of performance for our customers and shareholders. To learn more about DFS, visit DFS is part of the Fluids segment of Dover Corporation (NYSE: DOV).


Position Summary:

The Global DFS Travel and Expense / Finance administrator role has various responsibilities across three primary areas:

1.  Global DFS T&E and P-Card Program Administration:  Point of contact and primary administrator for Wayne Fueling Systems T&E and P-Card programs to help maintain proper controls and processes, as well as assist with managing travel and other costs.  This role will be responsible for issuing cards, auditing, and routine administration of certain aspects of the Concur T&E and P-Card reporting systems. 

2.  Global DFS T&E Spend Management & Reporting:  This role will be responsible for providing management certain exception reporting regarding these programs, as well as interaction with global cardholders across DFS on questions, issues and policy infractions as needed.

3.  Global DFS T&E Program Expansion and Dover Integration:  This role will lead the expansion of the Wayne T&E process and systems throughout DFS and will align with Dover practices as needed.


Key Responsibilities:

  • Primary point of contact for issuance and deactivation for all T&E Corporate Cards as well as P-Cards
  • Concur and P-Card subject matter expert for administrative changes required on a routine basis
  • Liaise proactively with AMEX Travel, AMEX Payment and Concur as needed with questions and concerns regarding traveler issues and program issues and stay current on system functionality and enhancements in order to drive best practices across DFS and communicate information to employees (via email and SharePoint Travel site)
  • Develop risk-based approach to expense report audits to focus on fraud prevention, and conduct periodic sample auditing of expense reports and provide management with a summary of findings
  • Assist travelers with questions and issues with the Concur / P-Card systems, both travel booking (complex international travel and administration of travel visas for U.S. non-exec employees) and global DFS expense reporting as well as general T&E / P-card policy questions and provide regular training to users as necessary on systems, tools and processes
  • Monitor Duty of Care and risk management through communication to employees and other DFS travel coordinators and by working with partners at Europ Assistance and Dover Risk Management
  • Drive global expansion of Wayne T&E process and systems across DFS (initially to EMEA) and work with Dover Business Services (DBS) and Dover Corporate teams as needed to align with Dover standards and policy, including providing local travel booking processes (online or offline) and  Corporate Cards that are appropriate for each DFS site/location
  • Support and drive DFS-wide initiatives to reduce operating expenses which are T&E related by providing regular monthly reporting to management and Finance for visibility of spend,  enforcement of DFS T&E Policy (including employee written acknowledgment) and booking international travel as necessary.



Candidate Experience and Qualification:

  • Bachelor’s degree preferred, or comparable combination of education and experience is required
  • Knowledge of travel and expense and P-Card systems and policies, including Concur Travel and Expense Reporting and Amex CAR systems
  • Word, Excel and PowerPoint basic/intermediate experience
  • Strong organizational skills and attention to detail


Desired Skills and Professional Attributes:

  • Demonstrated ability to analyze and present financial data
  • Ability to anticipate, identify, and resolve financial and control (policy violation) concerns
  • Strong oral and written communication skills
  • Responsiveness to internal customers/stakeholders, with appropriate assertiveness and sense of urgency when required
  • Strong interpersonal and leadership skills
  • PC proficiency
  • Ability to handle confidential data in a discrete manner


All qualified applicants will receive consideration for employment without discrimination on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

This position may be located in: Americas : United States : Texas : Austin


Dover Corporation
Full time
Austin, TX 73301, US