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Receptionist


RT Specialty, a division of Ryan Specialty Group is looking for a Receptionist to join our San Francisco office. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in developing their career.

Position Summary:

The ideal candidate will have demonstrated self-motivation, attention to detail, and exceptional skill in a Receptionist role.

Essential Functions:

  • Answer main telephone line for San Francisco and act as West Coast phone backup for vacations and breaks.
  • Process and distribute all incoming & outgoing mail and expedited parcels.
  • Manage on & offsite office filing system including storage, tracking in system, sending, retrieving & return.
  • Act as main contact for building management and submit work orders for office needs such as lights and heating/cooling.
  • Act as life service coordinator and ensure emergency preparedness contact lists are kept up to date.
  • Assist in coordinating office events.
  • Manage conference room calendars & scheduling.
  • Daily maintain supply room & kitchen.
  • Order business cards and stationary.
  • Complete expense reports and reallocation expense sheets for two office executives.
  • Coordinate travel and manage calendar for one office executive.
  • Other relevant duties as assigned.

Education/Experience/Skills:

  • 1-3 years of office experience in an administrative role preferred.
  • Must be able to handle confidential information appropriately.
  • Must have strong verbal and written communication skills.
  • Must have strong time management skills.
  • Ability to work independently and in a team environment.
  • Must be able to understand and follow directions.
  • Must be able to interact well with all employee levels as well as internal and external clients providing excellent customer service.
  • Must be able to convey a positive and professional image of the office and organization.
  • Basic knowledge and skill level required in use of Microsoft Office Suite.
  • Must be able to set and re-establish priorities in workflow as business needs change.
  • Must be organized and able to multi-task given assignments, seeing each to resolution.
  • Acts with a sense of urgency.

Disclaimer

Ryan Specialty Group is an Equal Opportunity Employer