Financial Operations Analyst - Corporate IT Job

Req Id 30136 - Posted 06/22/2018 - Information Systems & Technology - King of Prussia, Pennsylvania, US


 

Job Title:   Financial Operations Analyst, Corporate IT (iTEAM)
Location:   King of Prussia, PA
 

SITUATION IN ORGANIZATION

The Financial Operations Analyst for Corporate IT team (iTEAM) reports to the Director iTeam Process and Relationship Management along with 2 Manager positions.  This position has no direct reports. 
 

JOB DIMENSIONS

The Financial Operations Analyst, iTeam Support Services routinely interacts with the Americas CIO, iTeam Directors and Managers, global iTeam counterparts as well as Corporate Accounting and Goods and Services procurement staff.

This position has responsibility to execute iTeam financial and purchasing processes, including: 

  • Responsible for coordinating budget, forecast and actual iTeam costs in the US.  Manages month-end close, annual accruals, and all financial reporting and analysis processes for iTeam, includes iTeam operating expenses (approx. $20M) and capital (range from $2M – $10M). 
  • Coordinates, executes, and tracks all purchasing activities for iTeam in the US.
  • Facilitates America’s level cost allocations to multiple legal entities in North and South America.  Consolidates iTeam spend for the region.   
  • Assists with special projects and financial analysis in support of iTeam.
     

KEY ACTIVITIES AND RESPONSIBILITIES

US Finance:

  • Responsible for monthly close activities including maintaining General Ledger account histories, headcount reports, and capital spending reports, preparing journal entries and coordinating with Corporate Accounting for processing.
  • Set up and track accruals for ongoing iTeam services such as long distance telephone, hardware and software maintenance, wide area network.
  • Process transfers of costs to other departments and businesses.
  • Set up capital projects from approved Appropriation Requests, and track all iTeam capital projects in Project Systems.  Work with iTeam Management to update project status and forecasts.
  • Process and properly classify capital project expenditures.
  • Distribute monthly Operating Expense Reports and research inquiries from iTeam Management about charges to cost centers.
  • Facilitate the annual iTeam forecast and budget process, prepare the appropriate templates working closely with iTeam management to build bottom up budgets.
  • Provide financial analysis for special projects or inquiries.
  • Support the Tax Department regarding PA sales and use tax audits impacting iTeam spend.
  • Complete the annual ChemITC Benchmarking Survey by the required deadline.  Prepare the AMAS figures and work with France iTeam on the consolidated survey.  Participate as the Arkema Survey Coordinator for the ChemITC Survey & Benchmarking team.  

US Purchasing:

  • Process iTeam department and project purchasing transactions in SAP, ensuring that requisitions are properly approved, purchase orders are created, and accounts are correctly charged on all iTeam goods and services.  Purchasing transactions include hardware and software purchases and maintenance, consulting services, etc.
  • Process routine contract renewals and maintain contract and maintenance renewal databases and files.  Work with Managers and Directors to validate and approve.
  • Work with Vendor Master Coordinator to set-up new iTeam vendors in SAP.
  • Research and resolve disputes or questions about invoices or payments.
  • Update documented iTeam Procurement processes, as needed.

Americas (AMAS) Finance:

  • Collection and consolidation of AMAS forecast, budget and actual spend, Opex and Capex.
  • Develop and maintain the AMAS iTeam headquarters allocation methodology, facilitate source cost process, allocation keys and amounts, communication and documentation.
  • Work with France iTeam on the methodology for the iTeam cross-charges in the Americas.
     

CONTEXT AND ENVIRONMENT

This role is critical to the successful day-to-day operations of iTeam.  The person must be familiar with the company’s organization, and how iTeam services this organization.  Role must understand accounting policy and practice.  The operating environment requires that the Analyst, iTeam Support Services deliver:

  • Timely, quantitative, and qualitative completion of assignments in Finance and Purchasing
  • Timely problem resolution
  • Comprehensive work instructions and process documentation
  • Continuous improvement ideas - identification and implementation
  • Effective interpersonal and team relationships
  • Willingness/ability to step in when needed in project or on day-to-day job
  • Client (iTeam and iTeam customers) satisfaction
  • Progressive learning and application of project management methodology with supervision
  • Continual development of technical knowledge in Finance, iTeam, and Purchasing
  • iTeam’s compliance with Accounting Control Manual and Uniform Chart of Accounts.
  • Supports the site HES policy and complies with all regulatory and internal requirements
  • Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
  • Supports and promotes the reporting of all health, safety, environmental, near-miss, accident, or injury incidents
     

REQUIRED EDUCATION/QUALIFICATIONS /WORK EXPERIENCE

  • Bachelor Degree in Business, Finance or related discipline
  • Minimum 3 to 5 years of experience in accounting/finance.
  • High proficiency with computer software applications, including Microsoft Office Suite (specifically Microsoft Excel and Pivot Tables) and ERP systems; SAP experience is preferred
     

DEMONSTRATED COMPETENCIES

  • Excellent organization and time management skills
  • Strong analytical skills, ability to develop and maintain extensive and complex spreadsheets
  • Ability to manage multiple responsibilities, prioritize effectively and mange to and meet deadlines without suffering on quality and accuracy.
  • Problem solving skills – can identify, seek root cause for and explain financial issues and variances and their impact on the business’ financial reporting/outcomes.  Proactively considers and applies solutions where appropriate and with support from appropriate management.
  • Strong interpersonal and communication skills with the ability to build business relationships, gather information, and present concepts and analysis to non-financial roles.
  • Ability to clearly document and explain work processes and systems.
  • Detail oriented self-starter with an inquisitive nature along with aptitude to learn and apply new concepts quickly.
  • Possesses a collaborative mindset and is a team player, contributing to team results as needed.

A designer of materials and innovative solutions, Arkema shapes materials and creates new uses that accelerate customer performance. Our balanced business portfolio spans high-performance materials, industrial specialties and coating solutions. Our globally recognized brands are ranked among the leaders in the markets we serve. Reporting annual sales of €7.5 billion in 2016, we employ approximately 20,000 people worldwide and operate in close to 50 countries. We are committed to active engagement with all our stakeholders. Our research centers in North America, France and Asia concentrate on advances in bio-based products, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.

Arkema Inc.  provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of

Company
Arkema
Posted
06/23/2018
Type
Full time
Location
King of Prussia, PA 19406, US